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54 <br />written comments after the public hearing (e.g., no oral -only comments at <br />Planning Board meeting when a recommendation is made) <br />- Discussion starts on line 88 of meeting notes <br />Public Notification & JPA Review <br />• Completed in accordance with Section 2.8.7 of the UDO <br />- Newspaper legal ads for 2 successive weeks <br />• Amendment package sent to JPA partners on January 13, 2014 since new process <br />would affect any requests related to the Rural Buffer <br />-To date, no comments have been received <br />Effective Date <br />• The effective date of the amending Ordinance should be a specific date so submittal <br />deadline schedules can be published <br />-Staff recommends beginning new process with 2015 meeting calendar, so <br />January 1, 2015 effective date <br />Recommendation <br />• Receive the proposal to amend the Unified Development Ordinance. <br />• Conduct the Public Hearing and accept public, BOCC, and Planning Board comment on <br />the proposed amendment. <br />• Refer the matter to the Planning Board with a request that a recommendation be <br />returned to the Board of County Commissioners in time for the November 6, 2014 <br />BOCC regular meeting. <br />• Adjourn the public hearing until November 6, 2014 in order to receive and accept the <br />Planning Board's recommendation and any submitted written comments. <br />Perdita Holtz noted that some of the process components are included in the Unified <br />Development Ordinance (UDO) as part of the procedure, but some things are just policies that <br />are not written into the ordinance. <br />She said the flow chart represents only the currently proposed process, but there was <br />also some discussion of having the Planning Board make a recommendation before the Public <br />Hearing, or having two separate public hearings for the Planning Board and the Board of County <br />Commissioners. <br />Perdita Holtz said the September meeting used to be held in August, and there is still a <br />reference in the UDO to an August meeting date. She said this administrative change will need <br />to be made at some point, even if no other changes are made. <br />Perdita Holtz said part of the internal change to the agenda- setting process is that <br />notifications would have to be mailed before the Chair /Vice Chair agenda meeting. <br />Referring to the last slide of ancillary points, Perdita Holtz said the language change <br />regarding written comments would be a policy type decision that would not be written into the <br />UDO. <br />Perdita Holtz said that if the County were to drop the requirement for accepting only <br />written comments after the oral public hearing, that it would be prudent to only do this for <br />legislative matters and not for quasi - judicial matters. She said it would be necessary to look at <br />how this change might affect processes, as a fair number of applications are both legislative and <br />quasi - judicial in nature. She noted the confusion related to this with the past process for the <br />Buckhorn Village project. <br />Chair Jacobs said when this first came up he was very supportive of making changes <br />and incorporating flexibility. He said the more he thought about it, and considering the four hour <br />