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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> Action Agenda <br /> Item No. -E <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: March 15, 1994 <br /> SUBJECT: USE OF SPACE BY STATE HIGHWAY PATROL <br /> DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING:YES: NO: <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> PAM JONES, ext. 2650 <br /> Telephone Number- <br /> Hillsborough 732-8181 <br /> Chapel Hill 967-9251 <br /> Mebane 227-2031 <br /> Durham 688-7331 <br /> PURPOSE: To consider allowing the State Highway Patrol to use space in a County Building. <br /> BACKGROUND: In November, 1992 the building in which the Highway Patrol offices are located in <br /> Orange County was damaged beyond use by a tornado. The offices were relocated temporarily to <br /> space in the DOT facility on South Churton Street, however,the use of that space by the Highway <br /> Patrol is no longer viable and they are therefore seeking an alternative location. <br /> The Highway Patrol presently conducts breathalyzer tests in an area.located In the oldest portion of <br /> the Jail (south end). They are requesting to temporarily use the two rooms adjacent to this area as <br /> an office for the eleven officers assigned to Orange County. You may recall that this area was <br /> vacated when the Magistrate was relocated in offices adjacent to the lobby area of the Jail. Since <br /> that time, one of the rooms has been used for grocery storage for the Jail, however, Capt. Dickey <br /> has indicated that he believes the supplies could be relocated to another area; the other room in <br /> question is not presently being used. The Sheriff has agreed to use of the area by the Highway <br /> Patrol. <br /> If the use is allowed, It is recommended that the following terms apply: <br /> ♦ The State will pay to the County a sum of$200 per month to cover costs of utilities, <br /> cleaning services, maintenance, etc.; <br /> ♦ The County will provide cleaning services to the extent of emptying trash and cleaning <br /> restrooms in the area; <br /> ♦ The space would be available for use by the Highway Patrol through June 30, 1995. <br /> If their office reconstruction has yet to be completed at that time, a proposed time extension would <br /> be presented to the Board for their consideration. <br /> RECOMMENDATION: The Manager recommends that the Board approve the use of the designated <br /> area for use by the Highway Patrol pursuant to the terms listed above; and to direct the Director of <br /> Purchasing and Central Services to articulate the terms of the approval in a letter to the Highway <br /> Patrol. <br />