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0 <br />Consolidated Agreement -Final <br />Page 7 of 19 <br />3. (Local Earned Revenues) The Department shall observe the following conditions when budgeting and <br />reporting earned revenues: <br />a. Locally appropriated funds may not be supplanted by earned revenues from persons, or public or private <br />third party payors. <br />b. All earned revenue (officially classified as local funds) must be budgeted and spent in the program that <br />earned it except, <br />1) Revenue generated by WCH Section Programs, except WIC, maybe budgeted and expended <br />(consequently reported} in any WCH Section Program activity. <br />2) Revenue generated by a local clinic or program that has no state funded activity budget (no <br />state/federal funds) should be budgeted and associated expenditures reported in a state program <br />activity that mostclosely matches the deliverables of the respective state program. This process will <br />enable the collection of total expenditures in public health per program. <br />c. All fees collected shall be used in the current year or succeeding fiscal years. <br />d. Use of program income generated by the expenditure of Federal categorical funds will be governed by <br />applicable Federal regulations, including, but not limited to, 45 CFR 4. <br />e. Local Budgets for DHHS Reporting: <br />1 } After preparing Local Budgets you must use the Allocation/County Line on the Electronic Aid to <br />Counties Website to show the approved local funding. <br />i Line, item 101 on the Electronic Aid to Counties Website must be used, to budget local <br />appropriations for each program activity, if applicable. <br />ii Line item 102 on the Electronic Aid to Counties Website must be used to budget TX~ <br />Medicaid earned revenues for each program activity, if applicable. <br />iii Line item 103 on the Electronic Aid to Counties Website must be used to budget other earned <br />revenues (e.g., Home Health fees, patient fees (cash), other insurance payments, and other <br />grants and donations) for each program activity, if applicable. " <br />iv Line item 104 on the Electronic Aid to Counties Website must be used to budget required local <br />match for a program activity, if applicable. <br />2) When preparing DENR Program Budgets: <br />i Line item 9000 on the program budget form must be used to budget the total of lines 101, 102, <br />and 103. <br />ii Line item 101 on the program budget form must be used to budget local County appropriations <br />for each program budget, if applicable. , <br />iii Line item 102 on the program budget form is to be used to budget TXIX Medicaid earned <br />.revenues for each program budget. However, environmental health programs should not have <br />any Medicaid to budget. <br />iv Line item 103 on the program budget form must be used to budget other earned revenues (e.g., <br />Environmental Health Fees, grants, donations, etc.) for each program, if applicable. <br />f. When reporting local expenditures (local appropriations, Medicaid or other earned revenues) the <br />department must use the electronic Aid-to-Counties Website to report the pertinent month's actual <br />expenditures. (NOTE that an "actual expenditure" is one for which the item has been ordered, received, <br />