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0 <br />Consolidated Agreement- Final <br />Page 5 of 19 <br />13. Audits/Monitoring: <br />a. The Department shall have an annual audit performed in accordance with "The Single Audit Act of <br />1984 as implemented by OMB Circular A-133." The audit report shall be submitted to the Local <br />Government Commission (LGC) by the County Administration (if single county health department) or <br />the District Health Department or Public Health Authority (if so organized) within (six) 6 months <br />following the close of the agreement.. Audit findings referred to the DHHS Controller's Office by LGC <br />will be investigated and fmdings verified by the DHH5 Controller's Office staff with assistance of the <br />Division of Public Health Program Staff. <br />b. All District Health Departments and Public Health Authorities must complete quarterly a Fiscal <br />Monitoring Report and submit to the DHHS Controller's Office based on the schedule published by the <br />DHHS Controller's Office. <br />14. Equipment is a type of fixed asset consisting of specific items of property that: (1) are tangible in nature; (2) <br />have a life longer than one year; and (3) have a significant value. <br />a. For Inventory Purposes <br />i. Equipment must be accounted for in accordance with the North Carolina Department of State <br />Treasurer Policies Manual, Chapter 20, and Fixed Assets Policy. <br />ii. All equipment with an acquisition cost of $500.00 or more which is purchased with Women, Infants <br />and Children (WIC) Program Funds, must be inventoried with the Women's and Children's Health <br />Section. <br />b. For Prior Approval Purposes <br />i. ,All equipment purchased or leased with an acquisition cost exceeding $2500.00 (except in WIC; <br />see item ii below for WIC requirements), where there is an option to purchase with State/Federal <br />funds must receive prior written approval from the appropriate Branch/Section. For PHP&R <br />Grant funds only this is any purchase exceeding $2500 per invoice (e.g., if the agency is <br />purchasing a computer, monitor, printer, etc. totaling more than $2500 or purchasing 6 <br />computers at $500 each, this should be treated as one purchase for purposes of prior approval.) <br />ii. For WIC, all computer and medical equipment purchased or leased, must receive prior written <br />approval from the Branch regardless of cost. In addition, all other tangible assets (nori <br />computer/medical) with an acquisition cost exceeding $500.00 must receive prior approval. <br />iii. The use of Women's and Children's Health Medicaid fees for capital improvements requires <br />prior written approval from the Women's and Children's Health Section. <br />c. For Accounting~Purposes: The Department must utilize the depreciation schedule provided by the State <br />for all assets with an acquisition cost of $5,000 or greater. The accumulated depreciation should be <br />recorded in the general fixed assets account group. <br />15. The Department agrees to execute the following Federal Cert~cations attached to this agreement as <br />. applicable when receiving Federal funds: <br />a. Certification regarding Lobbying. <br />b. Certification regarding Debarment. <br />c. Certification regarding Drug-Free Workplace Requirements. <br />d. Certification regarding Environmental Tobacco Smoke <br />