Browse
Search
Agenda - 04-01-2008-4g
OrangeCountyNC
>
Board of County Commissioners
>
BOCC Agendas
>
2000's
>
2008
>
Agenda - 04-01-2008
>
Agenda - 04-01-2008-4g
Metadata
Thumbnails
Annotations
Entry Properties
Last modified
8/29/2008 4:39:24 PM
Creation date
8/28/2008 9:55:23 AM
Metadata
Fields
Template:
BOCC
Date
4/1/2008
Document Type
Agenda
Agenda Item
4g
Document Relationships
2008-061 Health Dept - Consolidated Agreement with NC Dept of Health & Human Services
(Linked From)
Path:
\Board of County Commissioners\Contracts and Agreements\General Contracts and Agreements\2000's\2008
Minutes - 20080401
(Linked To)
Path:
\Board of County Commissioners\Minutes - Approved\2000's\2008
There are no annotations on this page.
Document management portal powered by Laserfiche WebLink 9 © 1998-2015
Laserfiche.
All rights reserved.
/
28
PDF
Print
Pages to print
Enter page numbers and/or page ranges separated by commas. For example, 1,3,5-12.
After downloading, print the document using a PDF reader (e.g. Adobe Reader).
View images
View plain text
1 I <br />Consolidated Agreement -Final <br />Page 9 of 19 <br />have been approved and certified. The "Certification" verifies that the total State and Federal <br />expenditures reported are valid for the pertinent month's actual expenditures. Local expenditures are <br />part of the Expenditure Report, but are not included in the amount verified in the "Certification." Local <br />appropriations must be reported monthly along with the State and Federal expenditures. <br />b. Departments shall keep expenditure reporting current and submit their certification of expenditures per <br />the published DHHS Controller's Office Schedule. Funding is based on an Allocation Method, not a <br />Contract Method, and counties receive reimbursement for services provided during one month in the <br />following month. Therefore, the last service month to be paid in the SFY will be May services which <br />are reported and paid in June. <br />A department's June, 2009 expenditure report will be paid in July, 2009 and will be paid from a <br />department's funding allocation for SFY 2009-10. Therefore a department will need to submit all <br />requests for adjustments, corrections, or amendments to expenditure reports for fiscal year 08-09, <br />with the May, 2009 expenditure report. <br />Expenditures of federal funds must be reported according to the funding period for a grant. Care must <br />betaken to be attentive to the service month/payment months for each grant as well as the ending <br />settlement date for a grant. (For example, a grant which ends November 30 will have 6 service/payment <br />months charged against it: 1) June 2009 service month/paid in July; 2} July service month/paid in <br />August; 3) August service month/paid in September; 4) September service month/paid in October; 5) <br />October service month/ paid in November; and 6) November service month/paid either in December, or <br />before the ending date of that grant's settlement period. In this example the remaining 6 <br />service/payment months. will be December service month/paid in January through May service <br />month/paid in June, 2009.) For each Grant, the budgetary estimate, fiznding authorization and <br />agreement addendum will have service/payment month dates listed <br />d. The Department shall submit the final LHD Expenditure Report (Electronic, via the Aid-to-Counties <br />Website) for all programs to the DHHS Controller's Office according to the schedule published annually <br />in November or December for the next Calendar Year by the DHHS Cantroller's Office. The May <br />Services/Paid in June will be the final report period paid from the SFY. Services provided in <br />June and reported in July will be paid out of the next SFY. <br />e. 'The Department shall have the opportunity to submit amended expenditure reports as soon as the error is <br />discovered. A Department Should Not Wait To Submit All Adjustments With The Invoice Submitted <br />To The Controller's Office At The End:Of May As That~Will Not Allow Sufficient Tune For <br />Verification Of The Adjustments Before The Last Payment In The State Fiscal Year. <br />1) In accordance with item 4.c, above, each department must be mindful to keep current on reporting <br />adjustments against federal funds to ensure such adjustment is received in time to be paid within the <br />grant period for that grant. <br />2) The Department shall review their prior reimbursement claims against payments monthly. <br />3) Amended reports must be submitted no later than the 2nd reporting date after the grant period ends in <br />order to be paid. (Example: if the grant period ends 9/30/09, the amended report must be received <br />by the Controller's Office no later than the 2nd reporting date after that - i.e., November's reporting <br />date.) <br />4) The only adjustments, if any, that should be submitted with the May service expenditure report <br />submitted in June would be any missed on the prior month's claim. If a department waits until the <br />May service month expenditure report submission to report adjustments, the DHHS Controller's <br />Office cannot guarantee those adjustments can be verged in time for the June payment. <br />
The URL can be used to link to this page
Your browser does not support the video tag.