Agenda - 01-18-1994-IX-B - Laserfiche WebLink

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T - - 1 . 3 DEAN 18. SMITH CENTER SPECIAL EVENTS LEASING PROCESS The Dean R. Smith Center on the campus of the University of North Carolina at Chapel Hill proves itself as one of the more desirable multi-purpose facilities in the country today. As such, it has been determined by the university that when scheduling permits, the facility should be used for the purpose of facilitating the contribution of the University to the cultural and intellectual life of the University community as a means of accomplishing its broad educational mission, including its responsibility t,;¢. provide an environment that offers appropriate entertainment and cultural choice* for the members of the University and local community. Therefore, in accordance with University policies, the Dean E. Smith Center shall be leased to legitimate special event promoters in an effort to achieve this broad ranging goal. A special events checklist has established a process to be followed once the Smith Center administration has been contacted by parties interested in leasing the facility to present events. This process has been implemented in an effort to ensure approval as expediently as possible. In certain situations, the time frame from initial contact with a promoter to the suggested ticket sale date for the event falls within a seven-day period. such a short window of operation, though not the ideal situation, necessitates immediate administrative approval from departments and agencies withia the University and local community. Based I.; on each department's field of expertise and its experience with events 'Of this nature, a timely approval process is maintainoo. The methodology included herein is one that is welcome to evaluation and refinement if the need is determined by any agency in the process. Attached hereto is the special events checklist.