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APPROVED 1/22/2015 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS Work Session November 11, 2014 7:00 p.m. The Orange County Board of Commissioners met for a work session on Tuesday, November 11, 2014 at 7:00 p.m. at the Whitted Building in Hillsborough, N.C. COUNTY COMMISSIONERS PRESENT: Chair Jacobs and Commissioners Mark Dorosin, Alice M. Gordon, Earl McKee, Bernadette Pelissier, Renee Price Penny Rich COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Assistant County Manager Clarence Grier, Cheryl Young and Clerk to the Board Donna Baker (All other staff inembers will be identified appropriately below) Steve Brantley distributed handouts for Item 2 Chair Jacobs called the meeting to order at 7:02 p.m. He noted the following two items at the Commissioner's places: - Handout— Synthetic Tax Increment Financing - Handout— County Insurance Benefit Plan 1. Update on Urban Roll Cart Implementation Gayle Wilson reported that the roll cart implementation program is going very well in all three of the towns. He said initially there were concerns about the size and color of the carts, but there have been no complaints recently. He said there had been reports of broken carts, and staff has determined that this is caused by improper placement of the carts at the curb. He said staff is working on an education and outreach program to demonstrate how to properly set these containers out at the curb for automatic collection. He said there has been an increase in the handicapped customer requests, which have increased from 119 to 224. He said it has been suggested that the County should have a more formal policy for handicapped collection, and staff is proposing a more systematic application process. Gayle Wilson said in the first quarter of this fiscal year the tonnage is up 29 percent since the implementation of the roll out carts. He said this exceeds expectations, and the benefit of the roll carts has been proven. He said the monthly participation rate is between 85 and 90 percent, and this is an increase from previous months. Commissioner Rich asked if the issue with the damaged carts is specific to certain neighborhoods or if it is consistent throughout the towns. Eric Gerringer said the issue is random at this point, and it is hard to determine certain areas. He said it is primarily due to placement of the carts. Commissioner McKee said he was looking at the special service request form, and age is a consideration. He noted that there are questions for handicaps on that same form, and he asked if applicants will receive special service if they have an age issue but are not handicapped. Gayle Wilson said there is no particular age designated, and there is no formal policy. He said anyone with a handicapped driving sticker will be accommodated, and the program is set up for the medically impaired, regardless of age. Commissioner Price asked if the people collecting the garbage are instructed not to get out of the truck or move the bins.