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97 <br />2. Members serve in a voluntary capacity and shall receive monetary compensation or <br />reimbursement only per standard county policy and with Orange County Board of <br />Commissioners approval. <br />3. Members shall receive no financial or employee benefits from the County unless <br />authorized by another section of this policy and specifically approved by the Orange <br />County Board of Commissioners. <br />4. The County will provide office supplies and assume responsibility for other <br />reasonable expenses necessary for the operation of the board. <br />C. Confidentiality <br />1. The Chair shall serve as the spokesperson for the advisory board. <br />2. Except for the Chair, no member of the advisory board shall make any written or <br />oral statement of any confidential matter to any individual, business, or agency. A <br />violation of this section will result in that member's immediate removal from the <br />advisory board. <br />3. Members of the advisory board may receive information regarding personnel <br />matters and other information of a sensitive or confidential nature. It shall be the <br />duty and responsibility of each member to respect and maintain the confidentiality <br />of client issues presented before the board. Neither the advisory board nor any <br />individual member shall disseminate confidential information received during <br />advisory board meetings. <br />4. Advisory board members may be required to sign confidentiality statements as <br />necessary and will be removed from the advisory board upon violation of the <br />confidentiality agreement. <br />SECTION VI. MEETINGS <br />A. Regular Meetings <br />1. All meetings are to be open to the public as required by the applicable North <br />Carolina General Statutes. <br />2. Unless otherwise specified, public meetings will follow the standard rules of <br />procedure defined by the Orange County Board of Commissioners. <br />3. The advisory board members shall determine the date, time, and place for each <br />meeting, consistent with the guidelines below. <br />a. Regular advisory board and subcommittee meetings. <br />i. The advisory board convenes upon call of the Chair and meets on <br />schedule as established by the specific advisory board policy. <br />ii. Subcommittee meeting dates shall be set by the subcommittee <br />Chairs and shall be scheduled in conjunction with advisory board <br />meetings. <br />iii. A schedule of all meeting dates, times, and places shall be properly <br />posted in accord with North Carolina Law and delivered to the Clerk <br />to the Board. <br />B. Special Meetings <br />Adopted 2 -21 12; Amended 8- 21 -12; Amended 11 -8 -12 <br />