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COPY ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 15, 2011 87 Action Agenda Item No. 4-- - K SUBJECT: Process Regarding the Board Addressing a Request from the Public to Place an Item on a Regular Board Meeting Agenda DEPARTMENT: Board of Commissioners PUBLIC HEARING: (YIN) I No ATTACHMENT(S): Excerpt from February 8, 2011 Draft BOCC Minutes INFORMATION CONTACT: Clerk's Office, 245 -2130 PURPOSE: To approve a process regarding the Board addressing a request from the public to place an item on a regular Board meeting agenda. BACKGROUND: At its February 8, 2011 work session, the Board discussed a process regarding the Board addressing a request from the public to place an item on a regular Board meeting agenda. The excerpt from February 8, 2011 DRAFT minutes is attached. Based on Board discussion at the meeting, staff proposes that the following language be incorporated into the agenda facesheet for regular Board meetings and into the Board's Rules of Procedure as appropriate: Public Comments - Matters Not on the Printed Agenda Petitions /Resolutions /Proclamations and other similar requests submitted by the public will not be acted upon by the Board of Commissioners at the time presented. All such requests will be referred for Chair/Vice Chair /Manager review and for recommendations to the full Board at a later date regarding a) consideration of the request at a future regular Board meeting, or b) receipt of the request as information only. Submittal of information to the Board or receipt of information by the Board does not constitute approval, endorsement, or consent. FINANCIAL IMPACT: None. RECOMMENDATION(S): The Manager recommends the Board approve the incorporation of the language above into the agenda facesheet for regular Board meetings and into the Board's Rules of Procedure as appropriate.