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X, COPY ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 15, 2011 Action Agenda Item No. .4 SUBJECT: Process for a Member of the Board of Commissioners to Place an Item on a Meeting Agenda DEPARTMENT: Board of Commissioners PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Excerpt from February 8, 2011 Draft BOCC Clerk's Office, 245 -2130 Minutes PURPOSE: To approve the process for a member of the Board of Commissioners to place an item on a Board meeting agenda. BACKGROUND: The Rules of Procedures for the Board of County Commissioners currently address the process for a commissioner to request an item be placed on a Board meeting agenda. Section V reads as follows: V. Agenda Rule 9. Agenda. (a) The county manager shall prepare the agenda for each regular, special and emergency meeting subject to review and approval by the chair and vice- chair. A request to have an item of business placed on the agenda must be received by 12 noon, Monday of the week prior to the meeting. Any board member may, by a timely request, have an item placed on the agenda. At its February 8, 2011 work session, the Board discussed changes to this process and agreed by consensus "that petitions by the Commissioners would be after Public Comments. The Board agreed that the petition could be either stated orally or in written form and there is not a vote but it just goes through the process of review by the Chair/Vice Chair/Manager. Each Board member will be given three minutes total for petitions." The full text excerpt from the February 8, 2011 draft minutes is attached. FINANCIAL IMPACT: None. RECOMMENDATION(S): The Manager recommends the Board approve the change to the process for a member of the Board of Commissioners to place an item on a Board meeting agenda as outlined above and direct staff to incorporate the necessary changes into the Board's Rules of Procedure and the agenda facesheets for regular Board meetings.