Agenda - 03-18-2008-4e - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 18, 2008 Action Agenda Item No. q- - (~ SUBJECT: Bid Award: LPG Triple Upright Forklift DEPARTMENT: Purchasing and Solid Waste PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Bid Tabulation INFORMATION CONTACT: Pam Jones, 245-2652 Gayle Wilson, 968-2885 PURPOSE: To consider awarding a bid for a Clark Model CMP 25-LPG Triple Upright forklift for use within .the Solid Waste/Recycling Division to G&W Equipment, Inc. of Raleigh, North Carolina. BACKGROUND: In 2001, the Solid Waste Management Department's Recycling Division started an electronics recycling program. Part of this program was the construction of a building dedicated to the management and storage of these items. There is also a loading dock located next to the building that is utilized to load trailers with palletized materials ready for recycling. The handling of these items is presently being done with askid-steer type vehicle that does not allow for the safe movement or possible stacking of these materials. Currently, all the materials that are palletized must be stored within the trailer or outside the building until such time as there is space in an empty trailer. The purchase of the forklift will give the division the ability to stack the palletized items on shelves within the building, while providing a much safer way to transport and handle these items. Orange County's requirements were advertised on the website and five vendors were solicited for Orange County's informal bid number 1533. Three vendors submitted bids. Pursuant to the attached bid tabulation, G&W Equipment, Inc. of Raleigh, North Carolina submitted the lowest responsible bid that was responsive at a delivered cost of $23,513. FINANCIAL IMPACT: Total purchase price, if approved by the Board, would be $23,513. Sufficient funds were allocated within the FY 2007-2008 Solid Waste budget to purchase the piece of equipment outright. RECOMMENDATION(S): The Manager recommends that the Board award a bid for a Clark CMP 25-LPG Forklift at a total cost of $23,513 to G&W Equipment, Inc. of Raleigh, North Carolina and authorize the Purchasing Director to execute the necessary paperwork.