Agenda - 01-22-2015 - 6a - Laserfiche WebLink

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21 1 Commissioner Burroughs asked if this is the same motion that was passed earlier or if it 2 is just for this project. 3 Commissioner Jacobs said this motion is only for this project. 4 Commissioner McKee said he still has reservations that the Board needs to move 5 forward with a formal policy before applying any part of that policy. 6 7 VOTE: Ayes, 6 — Nays, 1 (Chair McKee) 8 9 c. Approval of Purchase of Roll Carts for Rural Roadside Recycling Program 10 The Board considered authorizing the purchase of 7,600 95- gallon roll carts at a total 11 cost of $444,144 for the rural roadside recycling collection program. 12 Gayle Wilson said he would like to take a moment to make an announcement. He said 13 in reference to the Solid Waste year ending, June 2014, and waste reduction percentages that 14 the percentage for Orange County is 64 percent, which means Orange County has met its goal. 15 He noted that Alamance County is at 23 percent; Chatham County is at 41 percent; and 16 Durham County is at 13 percent. 17 Gayle Wilson reviewed the following background information from the abstract: 18 19 Orange County has been discussing the implementation of roll carts in the rural roadside 20 program for several years, but has experienced continuing delays to proceeding due at least in 21 part to recycling program funding uncertainty. The Board of County Commissioners (BOCC) 22 ultimately appropriated funds in the Fiscal 2014/15 budget for the purchase of approximately 23 7,000 roll carts with the intention of implementing the carts in the fall of 2014. 24 25 The BOCC directed staff to determine in advance how many rural program service area 26 residents wished to receive a roll cart prior to finalizing a purchase recommendation for the 27 Board's consideration. The BOCC further indicated that should the number of affirmative 28 resident responses in the current service area not utilize the budgeted quantity of roll carts, staff 29 could consider surveying the previously proposed service expansion area to solicit interest in 30 roll carts up to the authorized quantity. In September 2014 Solid Waste staff provided an 31 information item update (attached) of the proposed implementation plan for rural roll carts that 32 outlined the process by which the current service area would be surveyed for interest in 33 receiving a roll cart. Staff also provided a timeline by which a recommendation would be 34 brought to the BOCC for purchase authorization and ultimately, distribution of the carts to 35 residents. 36 In September 2014 a mailing was distributed to all residents (approx. 14,500) in the existing 37 rural roadside service area. A second mailing was distributed to all of the non - respondents to 38 the first mailing. As of November 14, 2014, staff had received 7,541 responses by mail, phone, 39 email or answers via the on -line survey to order carts (6,841); or alternatively to indicate that 40 they did not want a cart (700). Responses continue to trickle in. 41 42 Based on the 6,841 responses to date, plus an estimated 10% additional residents who did not 43 respond to date for whatever reason that staff anticipates will desire a cart, staff believes the 44 County can expect at least 7,525 carts will be requested by the time of delivery or soon 45 thereafter, once the carts become visible along the roadways. Additionally, staff believes a 46 small stock (75) should be on hand in the event of new construction or to replace lost, stolen or 47 damaged carts. Additional carts will not be available unless or until they are approved in the FY- 48 2015/16 budget. Therefore staff is proposing the purchase of 7,600 roll carts at this time. 49 The 95- gallon rural roll carts will be virtually identical to the roll carts previously distributed in the 50 Towns with the exception that they will have black lids rather than blue lids. Those who did not