2014-613 Library - Grant Agreement LSTA 2014-2015 EZ Edge Technology $4,945

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• GRANT PROVISIONS Technology Act as administered by the State Library of North The following state and federal provisions apply to the LSTA Carolina,a division of the Department of Cultural Resources." grant program. Libraries awarded grants must agree to comply Copies of any publications or materials produced under the grant with these provisions. must be submitted to the State Library. IMLS logos are available at http://www.imis.aov/recipients/imis acknowledaement.asi)x 1. Grant Agreement and Timing of Expenditures Official notification of the grant award must be received from the 10. Lobbying State Library and a grant agreement(formal agreement between Grantees are prohibited by federal law from using grant funds to the grantee and the State Library)signed by both the pay costs associated with lobbying Congress or the public for representatives of the library and the State Librarian before any purposes of influencing elections, legislation,or the award of any funds may be encumbered or expended for the project. federal funds. Grantees receiving an award of over$100,000 must file a certification regarding lobbying. 2. Allowable and Unallowable Costs Grantees must carry out the grant project according to the 11. Non-discrimination approved grant proposal,and all federal funds must be All library services provided as a result of federal grant funds must expended solely for the purpose for which a grant was awarded. be available without discrimination to all members of the community The following costs are unallowable and may not be served. Participation may not be denied on the basis of race,color, proposed as grant project costs: bad debts, contingencies, national origin, handicap,age, or sex. contributions and donations,entertainment,fines and penalties, Relevant legislation includes but is not limited to the following: under recovery of costs under grant agreements(excess costs Title VI of the Civil Rights Act of 1964,as amended(42 U.S.C.§ from one grant agreement are not chargeable to another grant 2000 at seq.); Section 504 of the Rehabilitation Act of 1973, as agreement). amended(29 U.S.C. §§701 at seq.);Title IX of the Education Amendments of 1972,as amended(20 U.S.C.§§1681-83,and 3. Legal and Regulatory Compliance 1685-86);the Age Discrimination in Employment Act of 1975,as Grantees must expend grant funds in accordance with all amended(42 U.S.C.§§6101 et seq.). applicable local,state,and federal laws and regulations. 12. Trafficking in Persons 4. Budget Revisions and Programmatic Changes Grantees must comply with 22 U.S.C.§7104(g)which prohibits Grantees must not deviate from the approved budget and plan engaging in trafficking in persons,procuring a commercial sex act, for carrying out the grant project as contained in the approved or using forced labor. grant application unless prior approval is obtained from the State Library. 13. Audit and Financial Reporting Requirements LSTA grants must be audited in compliance with federal and state 5. Records Retention audit requirements for local governments and public authorities, Grantees must maintain adequate records to ensure complete institutions of higher education, and non-profit organizations. The reporting, and retain programmatic and financial records relating following source documents outline the standards and to the grant for a minimum of three years from the due date of requirements: the final grant report at the end of the Five Year Plan, or until all 0 United States Office of Management and Budget: (OMB) audit exceptions have been resolved,whichever is longer. Circular A-133-Audits of States, Local Governments,and Non-Profit Organizations. 6. Free and Open Competition 0 North Carolina General Statute 143C-6-23"State grant funds: Purchases made from grant funds must be carried out to ensure administration;oversight and reporting requirements,"and the free and open competition to the extent possible. Libraries corresponding rules of North Carolina Administrative Code, eligible to purchase under state contract may use this option for Title 09, Chapter 03M,"Uniform Administration of State grant purchases. Grants." 7. Debarment&Suspension LEGAL REFERENCES: Transactions for the purposes of this grant will not knowingly be . 2 CFR 220-Cost Principles for Educational Institutions made with parties who have been debarred or suspended from (formerly OMB Circular A-21) receiving Federal financial assistance under Federal programs . 2 CFR 225-Cost Principles for State, Local,and Indian Tribal and activities(Debarment and Suspension Certification). See Governments(formerly OMB Circular A-87) Excluded Parties List System at https://www.sam.gov. . 2 CFR 230-Cost Principles for Non-Profit Organizations (formerly OMB Circular A-122) 8. Equipment Purchases and Inventory . 45 CFR 1110-Nondiscrimination in Federally Assisted Equipment with a per unit price above$5,000 requires advance Programs written approval from the State Library. If fair market value at the . 45 CFR 1170-Nondiscrimination on the Basis of Handicap in time of surplus or disposal exceeds$5,000,disposal must be Federally Assisted Programs and Activities cleared with the State Library. 45 CFR 1183-Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local 9. Publicizing&Acknowledging Funds Governments Grantees are required to credit IMLS/LSTA in all related . 45 CFR 1185-Governmentwide Debarment and Suspension publications and activities in conjunction with the use of grant (Nonprocurement)and Governmentwide Requirements for funds. Grantees should publicize grant-supported activities in Drug-Free Workplace(Grants) available and appropriate media. The following OMB Circular A-102—Grants and Cooperative Agreements acknowledgement statement must be used when meeting these with State and Local Governments requirements:"This publication/activity/program was supported OMB Circular A-110—Uniform Administrative Requirements by grant funds from the Institute of Museum and Library Services * for Grants and Agreements with Institutions of Higher under the provisions of the federal Library Services and Education, Hospitals,and Other Non-Profit Organizations 2014-2015 LSTA Grant Agreement page 5 of 5