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17. Comply with the requirements of North Carolina General Statute 143C-6-23:"State grant funds: <br /> administration;oversight and reporting requirements"and the corresponding rules of North Carolina <br /> Administrative Code,Title 9, Subchapter 03M,"Uniform Administration of State Grants,"including <br /> submission of required financial reports within six months(or nine months for$500,000 threshold)of <br /> the end of the Library's fiscal year(s)in which grant funds are received. <br /> 18.The State Auditor and the using agency's internal auditors shall have access to persons and records as <br /> a result of all contracts or grants entered into by State agencies or political subdivisions in accordance <br /> with General Statute 147-64.7 and Session Law 2010-194, Section 21 (i.e.,the State Auditors and <br /> internal auditors may audit the records of the contractor during and after the term of the contract to <br /> verify accounts and data affecting fees or performance). <br /> 19.File with the State Library a copy of the Library's policy addressing conflicts of interest that may <br /> arise involving the Library's management employees and members of its board of directors, <br /> commissions,or other governing body. The policy shall address situations in which any of these <br /> individuals may directly or indirectly benefit,except as the Library's employees or members of its <br /> board,commissions,or other governing body,from the Library's disbursing of grant funds and local <br /> matching funds and shall include actions to be taken by the Library or the individual,or both,to avoid <br /> conflicts of interest and the appearance of impropriety.(N.C.G.S. 143C-6-23(b)).The policy shall be <br /> filed before the State Library may disburse the grant funds,unless the Library is covered by the <br /> provisions of N.C.G.S. 160A-479.11 and 14-234. <br /> 20.File with the State Library the Library's sworn written statement completed by the Library's board of <br /> directors or other governing body stating that,pursuant to N.C.G.S. 143C-6-23(c),the Library does <br /> not have any overdue tax debts,as defined by N.C.G.S. 105-243.1,at the federal, State,or local <br /> level. The policy shall be filed before the State Library may disburse the grant funds,unless the <br /> Library is covered by the provisions of G.S. 160A-479.11 and 14-234. <br /> THE STATE LIBRARY AGREES TO: <br /> 1. Award LSTA grant funds to the Library in the amount and under the terms and conditions stated <br /> above,subject to the availability of funds. <br /> 2. Pay LSTA grant funds upon receipt of reimbursement requests for approved,awarded expenditures <br /> submitted by the Library.Pay by June 30,2015, all approved requests received on or before April 15, <br /> 2015. <br /> 3. Assist the Library as appropriate and necessary with the implementation of this project.Provide <br /> monitoring and oversight through a combination of periodic emails,calls,visits,and review of <br /> reimbursement requests and reports. <br /> 4. Report on this project to the federal funding agency,the Institute of Museum and Library Services, <br /> and the North Carolina Office of State Budget and Management in accordance with all applicable <br /> federal and state requirements. <br /> THIS AGREEMENT may be amended,if necessary,upon the mutual acceptance of a written <br /> amendment to this agreement signed and dated by the Library and the State Library. Such amendment(s) <br /> shall state any and/or all change(s)to be made. This agreement may be terminated by mutual consent <br /> with 60 days'prior written notice or as otherwise provided by law. <br /> 2014-2015 LSTA Grant Agreement page 3 of 5 <br />