Agenda - 12-19-1995 - VIII-J - Laserfiche WebLink

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A � • 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 19, 1995 Agenda Abstract Item # VZ J' SUBJECT: APPROVAL OF CONTRACT FOR ORANGE COUNTY ARCHITECTURAL MANUSCRIPT PREPARATION/SURVEY COMPLETION DEPARTMENT: Planning PUBLIC HEARING: Yes X No ATTACHMENTS: INFORMATION CONTACT: Grant Project Outline Donald R. Belk, Proposal from Mattson, Alexander and Associates, Inc. Planner II/Svecial Proiects Project Description and Contract PHONE NUMBERS: Hillsborough 732-8181 Mebane 227-2031 Durham 688-7331 Chapel Hill 967-9251 PURPOSE: To consider a contract between Orange County and Mattson, Alexander and Associates (MAA) for preparation of a publication manuscript of the Orange County historic resources inventory and completion of the architectural survey. BACKGROUND: In March, 1995, Orange County was awarded a$5,000 grant from the Certified Local Governments (CLG) Survey and Planning Grant Program administered by the State Historic Preservation Office (SHPO). The grant funds would be used for the completion of the County's historical architectural inventory and preparation of an inventory manuscript. Total project costs were estimated to be $12,385 (a grant project outline is attached). In April, the Board accepted the CLG grant. The County's FY1995-96 budget, approved on June 26, 1995, included a matching share of$7,385 ($4,515 cash, and$2,870 in-kind services). In August, 1995, the Board of Commissioners approved a Request for Proposals that was mailed to a list of qualified consultants provided by the SHPO. Three (3) proposals were received. Planning staff and a subcommittee of the Historic Preservation Commission reviewed the proposals and recommended Mattson, Alexander and Associates of Charlotte. MAA's proposal is attached. Following a reference check and consultation with the SHPO, the Historic Preservation Commission selected MAA to perform the work requested. (A detailed Statement of Qualifications and Services and an example of MAA's previous work is available for review in the Planning Department.) The attached project description and contract was developed by the SHPO. On December 5,the Historic Preservation Commission voted to recommend approval of the contract with Mattson, Alexander and Associates to perform the architectural manuscript preparation/survey completion project and to forward this recommendation to the Board of Commissioners. RECOMMENDATION: The Administration recommends approval of the Contract.