Agenda - 12-04-1995 - IX-B - Laserfiche WebLink

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i 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. � ACTION AGENDA ITEM ABSTRACT Meeting Date: December 4,1995 SUBJECT: BID AWARD;OLD COURTHOUSE PAINTING AND MAINTENANCE WORK DEPARTMENT: PURCHASING AND Public Hearing: No CENTRAL SERVICES Budget Amendment Reqd? No ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext.2650 Bid tabulation Contract Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider awarding a bid and approving a contract to Trafalgar House Construction Company for maintenance work to be done at the Old Courthouse. BACKGROUND: Bids were originally solicited for this project in May, 1993,however, bid prices significantly exceeded appropriations for the project,so the project was delayed until additional appropriations could be made. The bid opening on October 31, 1995 yielded no bidders. Bids were solicited once again on November 13 and three contractors responded;the bid tabulation is attached. The scope of work covered in the base bid includes: • painting all exterior trim; • replacing gutters(repairs were made to gutters during the 1986 renovation, but gutters were not replaced);and • replazing windows. Since the cost outlook was unclear at the time specifications were prepared, the specifications included two alternates; one for regiazing the windows,one for repair work to the cupola. Trafalgar House included the reglacing in the base bid,so no additional funds are required for that portion. The bid price for repair and maintenance of the cupola is$72,100. The project budget($119,065) is sufficient enough to allow this work to be done as well,therefore the recommendation includes acceptance of both the base bid and the alternate (total $107,100). RECOMMENDATION: The Manager recommends that the Board award the bid for maintenance work to be done at the Old Courthouse and approve the contract contingent upon Attorney and Staff review, to Trafalgar House Construction Company in the amount of$107,100;and authorize the Manager to execute change orders as may be necessary to the extent of the project budget;and authorize the Chair to sign on behalf of the Board.