Agenda - 12-04-1995 - IX-A - Laserfiche WebLink

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{ 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda item No. _TY_A ACTION AGENDA ITEM ABSTRACT Meeting Date: December 4,1995 SUBJECT: Contract Approval;Jail/Courthouse Project DEPARTMENT: PURCHASING AND Public Hearing:Yes: No: XX CENTRAL SERVICES Budget Amendment Reqd? NoXX ATTACHMENT(S): INFORMATION CONTACT: Contract PAM JONES, ext.2650 Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider approving a contract with Trafalgar House Construction Company for construction of the Jail/Courthouse project. BACKGROUND: Information presented to the Board on September 5 as the amount of bid award for the Jail/Courthouse Project ($3,408,642, negotiated from $3,765,000) included some items which required approval from outside sources;for example the Historic District Commission and the project engineer. While the necessary approvals have now been obtained,the final contract amount($3,482,968)is more than that which was previously awarded. The$74,326 increase is in large part attributed to two items: 1 The alternative roof design was reviewed by the Hillsborough Historic District and while they ultimately did approve an altemative roof design, it was different than the one suggested. Their approved version yielded a lesser credit than what was cited during the September 5 presentation; and 2 A pre-cast planking system suggested by the contractor in the jail construction was considered inadequate by the project engineer and was not allowed. Please note that although the contract was negotiated from $3,765,000 to $3,482,968 neither the functionality nor quality of this project has been jeopardized. In addition to the two items listed above, other sources of negotiation which yielded significant credits include: Re-negotiation by the contractor with the subcontractors; revising backfill material and design of the berm vs. concrete retaining walls to the north of the project; revised lighting requirements (which resulted in a more energy efficient lighting design); and modifying the hot water capacity and electrical panel capacity to meet the needs of the addition, but not necessarily future expansion (chances for expansion within this facility are extremely limited anyway). The Board is requested to approve the final contract with Trafalgar House at the$3,482,968 amount. You may recall that we had included in the funding of this project approximately $299,000 for contingency. The increased contract amount would reduce the contingency to approximately$225,000. Trafalgar House has indicated that they will continue to pursue cost saving measures and pass the savings on to the County,which would serve to off set any necessary change orders and minimize the use of the project contingency money.