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7 <br /> Project funds may not be expended prior to the grant contract effective date. <br /> Project funds disbursement is subject to completion of conditions set forth as a checklist in <br /> the award letter. This checklist of conditions is incorporated by reference and made a part <br /> hereof Project funds will be made available through a reimbursement procedure as <br /> provided by the North Carolina Department of Correction Criminal Justice <br /> Partnership Program policy and procedure. At no time shall the Grantee request or <br /> have on hand funds in excess of the amount necessary for expenditure within the next <br /> ninety days. No payment of funds shall be made to Grantee during any period of <br /> time within which the Grantee is in default on filing any informational or financial <br /> reports required by the North Carolina Department of Correction Criminal Justice <br /> Partnership Program. The balance of grant funds remaining after the completion of a <br /> project as authorized in the approved application will automatically revert to the North <br /> Carolina Department of Correction Criminal Justice Partnership Program account for <br /> unrestricted reallocation by the North Carolina Department of Correction Criminal Justice <br /> Partnership Program as provided for in the Criminal Justice Partnership Act. <br /> D. Grant Adjustment: The Grantee must obtain prior written approval from the <br /> North Carolina Department of Correction Criminal Justice Partnership Program <br /> for major project changes. These include,but are not limited to the following: (a) <br /> changes of substance in project activities, designs, or research plans set forth in the <br /> approved application; (b) changes or deviations which might alter the project scope or <br /> intent; (c) changes in the project director and/or key professional personnel identified in <br /> the approved application;(d) changes in the approved budget with the exception of those <br /> changes permitted in accordance with provisions cited later in this section, and (e) changes <br /> in the length of the grant period. Requests for grant adjustments are to be submitted <br /> on the Grant Adjustment Request Form. Equipment not included in the approved <br /> budget may not be purchased without prior approval of theNorth Carolina <br /> Department of Correction Criminal Justice Partnership Program. <br /> The Grantee may deviate from quantities of equipment items in the approved budget as <br /> long as the total dollar amount of the equipment budget is not exceeded,provided written <br /> notification is submitted to the North Carolina Department of Correction Criminal Justice <br /> Partnership Program prior to purchase. This notification should be maintained in the <br /> project file by both the North Carolina Department of Correction Criminal Justice <br /> Partnership Program and the Grantee. In changing the approved budget,the Grantee may <br /> not transfer a cumulative total of more than$2,500.00 in the course of a grant year, <br /> between or among the major budget categories, without prior approval of the North <br /> Carolina Department of Correction Criminal Justice Partnership Program <br /> Budget changes may not be made in the final 45 days of the annual grant period, and <br /> requests for approval of budget changes shall be made in time to allow five working days <br /> for staff review and consideration. Transfers not requiring approval must be reported in <br /> regularly required financial reports. Grantees may not add to the specified equipment list <br /> 5 <br />