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� 3 <br /> C. The Commission's office and files shall be lodged organizationally <br /> within the Orange County Parks and Recreation Department. Staff support <br /> , pport <br /> shall be provided by the Director of Parks and Recreation except as <br /> may be otherwise arranged by the County Manager from other departments <br /> and from the Triangle J Cultural Resources Committee and the North <br /> Carolina Arts Council. <br /> Section 4. PURPOSES <br /> The purposes of the Commission shall be as follows: <br /> A. To advise the Board of County Commissioners on matters involving the <br /> arts; <br /> B. Upon nomination of the Board of Commissioners and approval of the <br /> N. C. Arts Council the Commission shall be the Local Distributing <br /> Agent (LDA) to advise the Board of Commissioners of the annual <br /> allotment of Grass Roots Arts Program funds. As the LDA it shall <br /> have the goal of assuring that the County's annual grassroots <br /> funding allotment is broadly and fairly distributed to serve as <br /> effectively as possible the arts needs of the citizens; <br /> C. To encourage and aid the appreciation and awareness of, and participation <br /> in, the arts among all citizens of Orange County; <br /> D. To encourage cooperation and coordination among individuals, organizations <br /> and institutions concerned with the arts in the County of orange; <br /> E. To facilitate the development of self-sustaining arts programs; <br /> F. To accept gifts or donations pertaining to cultural or artistic <br /> matters that may be used to promote, aid and expand the cultural <br /> resources of the County. <br /> Section 5. ACTIVITIES <br /> The activities of the Commission shall include the following: <br /> A. To initiate, sponsor, conduct or support, alone or in cooperation with <br /> other public or private agencies, programs in the arts; <br /> B. To serve as a clearinghouse for information about Orange County artists, <br /> arts programs, facilities, organizations and institutions and to <br /> encourage public awareness, utilization and support of such resources; <br /> C. To administer the Grassroots Program funds which shall include the <br /> responsibility to: a) familiarize those interested in the arts with <br /> the guidelines necessary for funding, b) advertise for applications <br /> at the start of each grant cycle; c) review requests, d) recommend <br /> award decisions to the Board of Commissioners based on applicant.'s <br /> meeting guideline conditions and being able to arrange matching <br /> funds, e) mail award letters and checks, and f) secure proper <br /> documentation of expenditures for inclusion in the County's annual <br /> audit. <br /> APPROVED THIS, the 4th Day of February, 1985 <br /> XL <br /> Don Willhoit, Chair <br /> Orange County Board of Commissioners <br />