Agenda - 10-02-1995 - VIII-N - Laserfiche WebLink

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PROCEDURES 4 The Application Process ' The application process may include an informal consultation between the applicant and appropriate member(s)of the Division staff. Such a consultation may be arranged by Jo Ann Williford, at 919/ 733-7305. Please submit two (2) copies of your application. Limit attachments as much as possible. However, in addition to the completed Grant Applications the proposal for funding should include,if applicable: -A statement of project objectives -Recent photograph(s)of subject -Description of sponsoring organization -Proof of 501(c)3 status—required of all applicants Grant application forms will be available by September 1995,and should be completed and postmarked no later than October 13, 1995.Applications submitted via "FAX"will not quaff. The Selection Process A Grants Committee consisting of staff members of the Division of Archives and History and chaired by the Division Director will review all applications postmarked no later than the October 13 deadline. The committee will recommend a list of projects and funding amounts to the North Carolina Historical Commission.Following review by the Historical Commis- sion,all recommendations will be sent to the Secretary of Cultural Resources,who will make the final funding decisions. The proposals will be evaluated by the Grants Committee on the basis ofthe following measures: y -Quality of resource -Soundness of project application -Benefits to the local community or region -Ability of the group to carry out the project -Ability of the group to continue the project or maintain the historic resources -Significance of the project to the organization's mission Attempts will be made to achieve a balanced program of grant projects that reflect every geographic region of the State and represent important aspects of North Carolina's heritage. Grants Administration Checks will be mailed to grant recipients following the receipt of necessary grant documents(request for payment form,conflict of interest statement,certification of tax exempt status,etc.). All projects may be subject to audit.However, G.S. 143-6.1 requires that agencies receiving$25,000 or more will be required"to file annually with the State Auditor and with the Joint Legislative Com- mission on Governmental Operations financial statements for that year in which$25,000 or more in state funds were received,used,or expended.These financial statements shall be audited in accor- dance with the auditing standards prescribed by the State Auditor,and the audit report shall be received by the State Auditor within six month after the end of the private organization's year in which $25,000 or more were received,used or expended. 2