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3 <br />Attachment 1 <br />Orange County Comprehensive Plan Update Process -Phase II <br />As Amended by Board of County Commissioners (BOCC) on August 21, 2007 . <br />Phase Il, Remaining Elements Developed: <br />1) Consultant Reconnaissance/Data Collection (July-Sept.'07) <br />a) Interview Element Managers and collect documents for synthesizing. <br />b) Identify any gaps in data or information and develop detailed draft table of <br />contents for each Element. <br />c) Discuss and identify the specific roles and responsibilities of the consultant and <br />Element Manager(s) for the creation of each respective Plan element. This will <br />include an understanding of how the consultant will partner with the Element <br />Manager(s) to prepare each respective draft Element. <br />2) Planning Board, Planning Staff, Meeting Facilitator, and Consultant Conduct <br />Joint Advisory Boards Meeting to "Kick-off" Phase II by Reviewing Advisory <br />Board Roles and Work Products to be Completed during this Phase (Oct. '07) <br />3) Consultant Meetings with Element Lead Advisory Boards (Max. of 7-meetings, <br />Oct.-Nov. '07) <br />The Consultant will: <br />a) Present a detailed draft Table of Contents for each Board's respective Element. <br />b) As a partner with Element Managers, convey gaps and recommendations for <br />filling them. <br />c) Prepare a memorandum summarizing feedback provided by each Board and <br />revise draft Tables of Contents as directed by Element Manager(s), taking <br />advisory board feedback into consideration. <br />d) Convey ELABs preferences for filling gaps to Project Management Team. <br />4) Staff and Consultant Check-in Point with BOCC (Dec. '07) <br />5) Consultant Meetings with Planning Board to provide updates, particularly on <br />the Elements in which the Board does not play a lead role (Max. of 3-meetings, <br />Oct.-Nov. '07) <br />6) Consultant Formats/Assembles and Drafts Comprehensive Plan with Element <br />Managers (Completed by end of Feb. '08) <br />a) Work with Element Managers to draft the Comprehensive Plan, including all <br />Elements. The drafting of the Elements, including objectives to reach the adopted <br />Goals, are prepared by the. Consultant, or by the Element Manager and staff with <br />assistance from the Consultant, working from adopted BOCC Principles, County <br />Profile Element and Goals, detailed tables of contents (presented and revised <br />during Step 3), previously identified studies and reports, and Element Lead <br />Advisory Board discussions. <br />b) Consultant delivers copies of the Draft Comprehensive Plan to Element <br />Managers for delivery to Element Lead Advisory Boards, supporting staff, and <br />Contributing Departments for their review. <br />