Agenda - 09-05-1995 - IX-B - Laserfiche WebLink

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J A 1 / Bids were solicited for this project first on May 23, 1995. Under NC Statues three bids per discipline (general, plumbing, electrical and mechanical) must be received in order to open. Response was insufficient to open. Bids were re-solicited for opening on June 8, 1995, at which time only one general contractor bid as a single prime contract. Under a single prime contract, the general is the only contractor and all others are subcontracted by him. Bids may be opened on the second solicitation regardless of the number received. Bids were opened with the resulting bid $3,944,684 in excess of the budget available; the Board rejected these bids on June 28, 1995. Bids were solicited a third time for opening on August 28, 1995, with the Trafalgar House submitting a single-prime bid with the lowest base bid of$3,765,000. This solicitation yielded two general contract single-prime bids as well as a full set of multi-prime contract bids. It is notable that the single prime bid submitted by Trafalgar House was lower than the combined multi-prime bids as well ($3,933,587). OPTIONS CONSIDERED The following options for constructing the Jail/Courthouse project have been explored. The advantages and disadvantages to each are cited as follows: Option 1. Split the project and re-bid. Advantages. • There would probably be sufficient bidders for the Courthouse project, however, it continues to be doubtful that they would come in under the amount appropriated. Disadvantages. • Duplicate costs. To split the project will require duplicate effort on all personnel related fronts, including the architect's inspection schedule, the contractors superintendent set up and the County staff contract administration and inspection. Each of these equate to more dollars than would be the case under a combined project. • Staging area (materials stored for use on the project)would be more extensive. By having both projects under one contract the materials could be stored together, thereby requiring less area for staging. Since space is at a premium in this area, any opportunity to minimize the amount needed is an important consideration. • Time. Re-directing the specifications and drawings to split the projects and then to re- solicit bids would cost us at least an additional 60-90 days. This time table would put us into a questionable time of year for good building weather as well. Option 2. Re-bid the project no earlier than first quarter-1996. Advantages. • There is no certainty that we would have any better luck finding contractors to bid in January, 1996. In addition, it is important to note that correctional facility construction is a specialized field and not all contractors will be interested nor qualified to perform the service, thereby limiting our field of solicitation to an even greater degree.