Agenda - 09-05-1995 - IX-B - Laserfiche WebLink

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f t• 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Ix— B Meeting Date: September 5, 1995 SUBJECT: BID AWARD; CONTRACT APPROVAL; FUNDING APPROVAL; JAIL/COURTHOUSE ADDITION PROJECT and CONFIRMATION OF ADDITIONAL FUNDING FOR SHS DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING: YES: NO: xx ATTACHMENT(S): INFORMATION CONTACT: Bid Tabulation PAM JONES, ext 2650 Report Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE,: To consider awarding a bid, approving a contract, contingent upon Attorney and Staff review and approving funding option for construction of the Jail/Courthouse Addition Project. BACKGROUND: A summary of pertinent information regarding this project is as follows: ► Bids were solicited for the Jail/Courthouse Addition project on May 23, June 8 and August 28, 1995 for construction of this project. ► The lowest base bid of $3,765,000 was submitted by Trafalgar House Construction (see attached bid tabulation from August 28). ► Further negotiations with the low bidder have reduced the bid amount to approximately $3,408,642 None of the recommended cost saving measures are expected to reduce the functionality of either facility. ► Capital Improvement Program (CIP) funds currently available are approximately $2.2 million, thereby leaving a funding deficit of the of approximately $1.2 million; this includes the cost saving reductions negotiated with Trafalgar House. ► In addition, funds should be considered for contingency and other expenses for which the Owner is responsible, such as soil testing, concrete testing, survey work, etc. As referenced on page 12 of this abstract, $299,910 is recommended, thereby bringing the total funds requested for private placement for the Jail/Courthouse project to $1.5 million. It should be noted that unused contingency funds at the completion of the Jail/Courthouse project could be used for other CIP projects. ► On a separate, but related issue, the Board has voiced support to seek private placement for an additional $500,000 for construction of the Southern Human Services Building as well. ` The addition of this amount would bring the total private placement funds sought to $2 million. If the Board chooses to seek private placement of funds for the Jail/Courthouse project, the revenue derived from the additional Federal Marshal inmates will significantly exceed the debt service payment on the $1.5 million. ► If the Board approves the funding scenario It is recommended that the project ordinance be modified in tandem with the final execution of the contract to reflect the entire contract obligation for the Jail/Courthouse Project This would allow the work to begin as quickly as contract documents are executed (within 30 days).