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Agenda - 08-22-1995 - VIII-J
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Agenda - 08-22-1995 - VIII-J
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12/18/2014 9:34:53 AM
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BOCC
Date
8/22/1995
Meeting Type
Regular Meeting
Document Type
Agenda
Agenda Item
VIII-J
Document Relationships
Minutes - 19950822
(Linked From)
Path:
\Board of County Commissioners\Minutes - Approved\1990's\1995
S Implementation Grant Award from the N.C. Department of Correction for the Implementation of the Orange-Chatham Criminal Justice Partnership Program
(Linked From)
Path:
\Board of County Commissioners\Various Documents\1990 - 1999\1995
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6 <br /> B. Accounting Requirements: Grantee agrees to record all project costs following <br /> generally accepted fund accounting procedures. A separate account number or cost <br /> recording system must separate all project costs from the Grantee's other or general <br /> expenditures. Adequate documentation for all project costs, must be maintained. <br /> Such financial records and supporting documentation must be retained and available for <br /> audit purposes for three years. Adequate documentation is defined as follows for each <br /> major budget category: <br /> 1. Personnel: Documentation must include time and attendance records, payroll periods, <br /> payment rate and a brief description of the service(s)provided. Time Reports must be <br /> signed by the employee and supervisor. This requirement applies to all North Carolina <br /> Department of Correction Criminal Justice Partnership Program project personnel paid <br /> from grant funds. <br /> 2. Contractual Services: For individual consultants, documentation must include <br /> time and attendance reports showing time period, payment rate, hours per day <br /> and service(s) provided. Documentation must be signed by the consultant and the <br /> project director. In case of organizations performing professional services, <br /> documentation must include a detailed billing indicating services performed or <br /> products delivered, payment rate consistent with contractual agreement, and <br /> approval by the project director. <br /> 3. Travel: Documentation must be detailed, to include date, destination,round trip <br /> mileage,reason for travel, and itemization of expenses. Receipts for parking, <br /> tuition, registration, and lodging are required. Expense vouchers will include the <br /> signature of the employee and supervisor. <br /> 4. Supplies and Other Operating Expenses and Equipment: Documentation <br /> must include purchase order authorization, audited vendor invoices approved by <br /> the project director(and other higher authorizing official, if appropriate). The <br /> Grantee further agrees to maintain a current inventory of all project equipment. <br /> 5. Construction and Renovation: Documentation must include contracts for <br /> services,payment rate consistent with contractual arrangement, construction supply <br /> costs and invoices, architectural plans(if appropriate), dates for start and completion <br /> of projects, detailed billing to indicate services performed and/or delivered, AND <br /> necessary approvals by project director. <br /> C. Payment and Utilization of Funds: Funds awarded are to be expended only for <br /> purposes and activities covered by the Grantee's approved project plan and budget. <br /> Project funds may not be expended prior to the grant contract effective date. <br /> Project funds disbursement is subject to completion of conditions set forth as a checklist in <br /> the award letter. This checklist of conditions is incorporated by reference and made a part <br /> 4 <br />
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