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2 <br /> • Our Actions To Date <br /> The Jail and Courthouse projects were combined for bidding purposes. This proved a <br /> very successful approach in the Government Services Center/Tax and Records Renovation <br /> projects. A significant cost to any project is the construction administration (inspections of <br /> project by architects) and the supervision of the job by the contractor's superintendent. Since <br /> both jobs would be under one contractor, the supervision cost would be significantly decreased. <br /> Bids were solicited for this project first on May 23, 1995. Under NC Statues three bids per <br /> discipline (general, plumbing, electrical and mechanical) must be received in order to open. <br /> Response was insufficient to open. <br /> Bids were re-solicited for opening on June 8, 1995, at which time only one general contractor bid <br /> as a single prime contract. Under a single prime contract, the general is the only contractor and <br /> all others are subcontracted by him. Bids may be opened on the second solicitation regardless <br /> of the number received. Bids were opened with the resulting bid $3,944,684 in excess of the <br /> budget available; the Board rejected these bids on June 28, 1995. <br /> OPTIONS <br /> We have explored the options as articulated to the Board on June 28 as follows: <br /> Option 1. Split the project and re-bid. <br /> Advantages. <br /> • • You could probably get sufficient bidders for the Courthouse project. However, it <br /> continues to be doubtful that they would come in under the amount appropriated. <br /> Disadvantages. <br /> • Duplicate costs. To split the project will require duplicate effort on all personnel related <br /> fronts, including the architect's inspection schedule, the contractors superintendent set up <br /> and the County staff contract administration and inspection. Each of these equate to <br /> more dollars than would be the case under a combined project. <br /> 9 Staging area (materials stored for use on the project) would be more extensive. By <br /> having both projects under one contract the materials could be stored together, thereby <br /> requiring less area for staging. Since space is at a premium in this area, any opportunity <br /> to minimize the amount needed is an important consideration. <br /> • Time. Re-directing the specifications and drawings to split the projects and then to re- <br /> solicit bids would cost us at least an additional 60-90 days. This time table would put us <br /> into a questionable time of year for good building weather as well. <br /> Option 2. Wait to re-bid the project until a later date. <br /> Advantages. <br /> • We might luck out and find a hungry contractor if we wait long enough. However, it is <br /> important to note that correctional facility construction is a specialized field and not all <br /> contractors will be interested nor qualified to perform the service. <br /> • <br /> JaWCourthouse Project 2 <br />