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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> Action Agenda <br /> E <br /> ACTION AGENDA ITEM ABSTRACT Item No. ►X— <br /> Meeting Date:June 26,1995 <br /> SUBJECT: Rejection of Bids: Courthouse/Jail Project <br /> DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING: YES: NO:XX <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Bid Tabulation PAM JONES, ext.2650 <br /> Telephone Number- <br /> Hillsborough 732-8181 <br /> Chapel Hill 967-9251 <br /> Mebane 227-2031 <br /> Durham 688-7331 <br /> PURPOSE: To reject bids on the Jail/Courthouse Project. <br /> BACKGROUND: On May 23, 1995 bids were initially solicited for the Jail and Courthouse Addition <br /> Project. Under North Carolina General Statutes, bids may not be accepted unless there are three <br /> bidders for each of four categories; general,electrical, plumbing and mechanical work. There were <br /> insufficient bidders in the General Contractor category,therefore bids were not opened and the date <br /> for re-bid was set for June 8, 1995. <br /> On June 8, 1995 bids were opened. A tabulation of the results are attached. Although there were <br /> numerous bidders for electrical, plumbing and mechanical,there was only one bid for the general <br /> contractor work. Further,since the only General Contractor bid was a"single prime" bid, it is the only <br /> bid which can be considered. As a point of clarification, "single prime" indicates that the general <br /> contractor will build the entire job,subcontracting out that work which he deems necessary(including <br /> plumbing, electrical and mechanical). "Mufti-prime", on the other hand, indicates that while the <br /> General Contractor may act as the coordinator of the job, each of the contracts for plumbing, <br /> mechanical and electrical are prime contracts and have equal standing as independent agreements. <br /> The resulting "low bid" of$3,944,684 significantly exceeds the approximately$2.4 million set aside <br /> for the Jail/Courthouse Construction in the Capital Improvements Program(CIP). It is recommended <br /> that the Board reject these bids and authoirze Staff to pursue other options for construction of these <br /> projects. The options discussed to this point include,but may not be limited to the following: <br /> 1 Split the projects and rebid. (Note: This may be advantageous to the Courthouse Project <br /> since it may allow more companies to bid on the smaller job. However, it may be <br /> disadvantageous to the Jail Project, since there will be duplicate costs for contractor <br /> mobilization,construction superintendent's on construction sites,etc. The Architects and the <br /> Staff will analyze all options carefully and recommend the most economical solution to the <br /> Board.) <br /> 2 <br />