Agenda - 12-09-2014 - 7c - Laserfiche WebLink

Browse Search

2 Based on the 6,841 responses to date, plus an estimated 10% additional residents who did not respond to date for whatever reason that staff anticipates will desire a cart, staffbelieves the Countycan expect at least 7,525 carts will be requested by the time of delivery or soon thereafter, once the carts become visible alongthe roadways. Additionally, staffbelievesa small stock (75) should be on hand in the event of new construction or to replace lost, stolen or damaged carts. Additional carts will not be available unless or until they are approved in the FY-2015/16 budget. Thereforestaff isproposing the purchase of 7,600 roll cartsat this time. The95-gallon rural roll cartswill be virtually identical to theroll carts previously distributed in the Towns with the exception that they will have black lids rather than blue lids. Those who did not opt for carts may continue to use their bins roadside or carry recycling to the convenience centers or drop-off sites. If the proposed cart purchase is approved, the carts will be orderedwith delivery to residents expected during the month ofFebruary and residents may start usingthe cartsupon delivery. The distribution schedule will be partly weather dependent, but should be completed byearly March. Residents may keep the orange bins for personal use or recycle them at any Solid Waste Convenience Center. Members of the publicwho have not yet ordered a cart but are eligible (located in the existing service area) and interested can contact the Solid Waste Department, 919-968-2788 or recycling@orangecountync.gov. Staffanticipates that the carts will result in increased recycling, greater collection efficiency and fewer worker injuries with more automated collection and less manual stooping to collect from bins. The first three months of in-Town recycling using the blue roll carts resulted in a 29 percent increase in tons of recyclables collected at the curb. FINANCIAL IMPACT: The BOCC appropriated $378,000 for 7,000 roll carts in the FY-2014/15 budget based on an estimated cost of $54/each, including distribution. These funds were to be borrowed from the solid waste enterprise fund reserve at a 2.5% rate over five years.A $75,000 grant (reimbursable) from North Carolina Department of Environment & Natural Resourcesis still expected to fund a portion of the rural cart cost. The current cost of the carts is $58.44 or $444,144 total, including distribution and a mold label on the lid. The increase is a result of an increase in the cost of resin;the purchase of fewer carts than for the urban program and obtaining less of a volume discount;higher costs for cart distribution in rural areas as opposed to in-town’ and the mold label on the lid as opposed to decals used for the urban roll carts. North Carolina General Statute (NCGS) 143-129(e) (3) allows local governments to make purchases through a competitive bidding group purchasing program, which is a formally organized program that offers competitively obtained purchasing services at discount prices to two or more public agencies. The HGACBuyis a cooperative purchasing group that meets the requirements of NCGS 143-129(e)(3). The specific contract number is HGACBuyContract #GC01-13. The $66,144 budget increase is proposed to be funded by increasing the amount borrowed from the solid waste enterprise fund reserve. RECOMMENDATION(S): The Manager recommends that the Board authorized the purchase of 7,600 95-gallon roll carts from Rerhig Pacific at a total cost of $444,144, to be borrowed from the solid waste enterprise fund reserve over five year period at a 2.5% interest rate.