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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: February 19, 2008 <br />Action Agenda <br />Item No. + - 11 <br />SUBJECT: Contract Award, Construction Manager at Risk Services, Animal Services <br />Facility <br />DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />CMAR Contract with Partial Attachment E <br />General Conditions <br />(Copies Available Upon Request or Can Be <br />Viewed at <br />www.co.oranae.nc.us/OCCCLERKS/080219.htm - <br />INFORMATION CONTACT: <br />Pam Jones, 919-245-2652 <br />See Item 4-j) <br />PURPOSE: To consider approval of a Contract with Clancy & Theys as Orange County's <br />Construction Manager at Risk ("CMAR") for the construction of the site grading package for the <br />Orange County Animal Services Facility. <br />BACKGROUND: On June 12, 2007, the Board approved the project scope and final design <br />for the Animal Services Facility to be located on Eubanks Road. On October 9, 2007, the Board <br />approved Clancy & Theys as the CMAR for this project, thereby allowing them to work with the <br />Project Team on iterative pricing and value engineering exercises and to solicit bids in <br />anticipation of a final Guaranteed Maximum Price for Board approval. <br />Since the September inclusion of the CMAR to the project, the Project Team consisting of Dixon <br />Weinstein Architects (DW) and their sub-consultants, including Animal Arts (AA), a Colorado <br />architectural firm specializing in the design of animal facilities, Clancy & Theys (CT), the County <br />Staff, the County Attorney, and the County Construction Manager have worked through several <br />iterative value engineering exercises and have continued to work through the Town of Chapel <br />Hill's regulatory approval process. Challenges in this approval process, as well as the <br />necessary pricing and value engineering exercises, have delayed the anticipated start of the <br />project and have necessitated the recommendation to allow the CMAR to begin construction on <br />a site package as a separate but inclusive CMAR contract with its own inclusive Guaranteed <br />Maximum Price ("GMP"). This contract will allow the CMAR to begin the necessary site work <br />immediately. The second and inclusive CMAR contract with its related GMP for the remainder <br />of the project will be presented to the Board for approval in April. This contracting structure will <br />allow the County to manage the regulatory and budget constraints without sacrificing the <br />Project's substantial completion target date of December 31, 2008 agreed upon by Chapel Hill <br />and Orange County.