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I <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: February 19, 2008 <br />Action Agenda <br />Item No. 4- 1 <br />SUBJECT: Bid Award for Two (2) 40 Cubic Yard, Front Loader Refuse Trucks <br />DEPARTMENT: Solid Waste, Purchasing PUBLIC HEARING: (YIN) No <br />ATTACHMENT(S): <br />Tabulation <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />Gayle Wilson, 968-2788 <br />PURPOSE: To consider awarding a bid for the purchase of two (2) 40 Cubic Yard High <br />Compaction Body Front Loader Refuse Trucks from Piedmont Peterbilt of Greensboro, North <br />Carolina. <br />BACKGROUND: The Solid Waste Department has two (2) Front Loading Garbage Trucks <br />budgeted for 07-08. One is for the Recycling Division and one for the Sanitation Division. The <br />unit that will be replaced is a 1990 Volvo with 208,064 miles. This Front-end loader services <br />containers at Solid Waste Convenience Centers, Orange County Government Buildings and <br />Orange County School. Front-end loaders operate six days weekly. <br />Orange County's requirements were advertised and eleven vendors were solicited for Orange <br />County's bid number 268. Six vendors submitted bids that were responsive. Pursuant to the <br />attached bid tabulation, Piedmont Peterbilt of Greensboro, North Carolina submitted the lowest <br />responsible bid that was responsive at a delivered cost of $200,796 each ($401,592 total for <br />both) for a Peterbilt 320 cab & chassis and a Heil DP Halfpack Body. The trucks will be <br />delivered two hundred calendar days after they are ordered. <br />In order to reduce emissions, Orange County's specifications required that the trucks meet the <br />most current (2007) EPA requirements for emissions without paying a fine. Some manufactures <br />have chosen to pay a fine rather than provide an engine that meets the EPA guidelines. Further <br />the trucks were required to operate using B-20 bio-diesel.. <br />FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $401,592. <br />Staff recommends that the Board authorize the Financial Services Director to send out send out <br />a request for proposals for an installment purchase agreement for this equipment through a <br />local financial institution at the most favorable interest rates available. Five-year debt financing <br />of this equipment will spread the cost impact over the useful life and will preserve additional <br />short-term cash resources in the Solid Waste Enterprise Fund. The 2007-08 approved Solid <br />Waste Enterprise Fund budget includes sufficient funds to pay the anticipated debt service for <br />these two units.