Agenda - 11-18-2014-13 (2) - Laserfiche WebLink

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I Orange County Space Study Work Group Progress Update BACKGROUND At its June 17, 2014 meeting, the Board of County Commissioners ( "the Board ") established a Space Study Work Group and adopted a charge for the group (Attachment 'A'). This Space Study Work Group continues an iterative process of evaluating existing space for its ability to meet County needs, and planning for improved, more efficient use where possible, as well as planning for new or renovated space at appropriate times. This information informs the County's capital improvement plan ( "CIP ") process. The Space Study Work Group consists of: Earl McKee, BOCC Vice -chair James Stanford, Clerk of Courts Renee Price, BOCC James Grove, Emergency Services Nancy Coston, DSS Colleen Bridger, Health David Hunt, Commissioners Office Janice Tyler, Department on Aging Peter Sandbeck, Department of Environment, Agr, Parks & Recreation Dave Stancil, Department of Environment, Agriculture, Parks & Recreation Jim Northrup, Information Technologies Jeff Thompson, Asset Management Services Wayne Fenton, Asset Management Services Departments without direct representation on the Work Group have been included in related Space Study Sub - groups and report progress to the main group. Several of these Sub - groups related to existing capital improvement projects have been, and will continue to meet. Other groups will begin meeting in December 2014. The Board adopted study framework, entitled "Board adopted framework for iterative, continuous space study', is included here as Attachment 'B'. The framework is founded in the original Board - established 2001 framework and guiding principles, as well as the major space study framework update in 2005 and was further updated and adopted by the Board at its June 18, 2013 meeting. The Space Study Work Group has met four times, including most recently on November 11. The key focus for the Group's initial work has been an examination of how well existing buildings meet Board adopted space study criteria, as well as related criteria identified by the Work Group. This interim report presents information and findings primarily related to the County's existing building inventory and short -term needs. Detailed facility assessment information has been included here as Attachments 'C' through V. The information in this progress update report will be included as a new section in an update of the May 2013 Orange County Facility Report, available at: http: / /www.co.orange. nc.us /AssetMgmt /documents /0rangeCountVFaci IityReport- MaV2013.pdf 1