Agenda - 11-18-2014-13 (2) - Laserfiche WebLink

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16 Orange County Space Study Work Group Progress Update • Evaluation of the relative cost and benefit of facilities use where those facilities are stressed — "fully and /or practically depreciated ". This principle is necessary in order to manage the facility to its highest and best use while planning and providing for the potentially displaced space need. 3. Basis of Stuft The study will include a review of the use of all County buildings, along with a description of the space needs of each County department and other users of County buildings (e.g. District Attorney). These assessments will serve as a fundamental work product and will form the basis for the scope of the study: a. Management and Staff Assessment and Input. The Metrics of this Assessment are as follows: i. Management evaluation and comment ii. Staff evaluation, collected and documented by the user questionnaire established in 2001 b. Physical Assessment and Inventory. The Metrics of this Assessment are as follows: i. Physical report (staff and consultant) ii. Maintenance and utility report (staff) iii. Identification of stressed and under - utilized assets iv. Valuation of stressed and under - utilized assets through a Net Present Value Calculation (staff) c. Departmental Space Needs Programming housed within stressed or under - utilized assets (staff and consultant) 4. Scope of Stu ft The scope of the study will be based upon the before - mentioned Basis of Study data, analysis, and conclusions and will be framed by: a. Space needs required no later than 2020; as well as beyond 2020 — based upon: i. management and staff assessments, ii. facility assessments, iii. identified stressed or underutilized assets, iv. identified Board, management, and departmental needs; b. Board adopted strategic planning initiatives