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7 <br />Attachment 3 <br />Southern Human Services Center Audio Visual Repair/ Upgrade <br />Problem Description: <br />Over the past 3 months, the following pieces of audio visual (AV) equipment have failed at the Southern <br />Human Services Center (SHSC) Board of County Commissioners Meeting Room: <br />1. One production video camera <br />........ ... _ ... .... . ........ ..... <br />... _ .. ..... .... ...... _ ....... <br />2. Audio Visual switcher <br />3. ChyTV character generator <br />The production quality video camera is one of three cameras that allows for both recording and <br />broadcast of public meetings at SHSC. <br />The audio visual switcher is a piece of equipment that takes multiple camera and microphone inputs and <br />blends them for broadcast. <br />The ChvTV character generator offers text overlay on video broadcast streams, e.g., the names of the <br />Commissioners are present when the camera focuses upon them. <br />Background Info: <br />IT along with the hoard of County Commissioners Clerk's Office has been upgrading the SHSC meeting <br />room in phases in order to bring that room up to modern audio visual presentation and broadcast <br />standards. FY 2012 saw the Phase One upgrade to presentation podium, projector and presentation <br />monitor. <br />The next two phases of upgrades are as follows: <br />1. Phase Two: Sound Upgrades ($80,000.00) <br />2. Phase Three: Video Upgrades. ($100,00.00) <br />Upon completion of Phases One, Two and Three the BOCC meeting room at SHSC will be built out to the <br />same standard as the new BOCC meeting facility at Whitted, <br />Solution: <br />In order to affect repairs of the broken equipment, it is the Clerk's Office and the IT Department's <br />recommendation that funds be identified and utilized to complete both Phase Two and Phase Three <br />upgrades, at an estimated cost of $180,000. <br />There are alternatives to the above recommendation, The broken equipment can be fixed for a cost of <br />$40,000.00 and with anticipated FY 15 funds (next year). This alternative recommendation utilizes the <br />same equipment as the larger replacement in Phases Two and Three, but specifically targets the broken <br />equipment and does not account for any anticipated equipment failure. <br />