Agenda - 11-18-2014 - 6b - Laserfiche WebLink

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annual review with all associated departments and ensure the content is current and valid. In meeting with James Groves, Director of Emergency Services, it was suggested that the Administrative Leave component of the Hazardous Weather Plan be separate and apart from the duties and responsibilities of the County Manager, Emergency Services, Public Relations and Department Directors when executing orders under severe weather conditions. Further, the Hazardous Weather Plan — Administrative Leave has allowed non - exempt employees to make up additional time away from work resulting from hazardous weather events instead of using accrued time or leave without pay. The County Employee Handbook, page 28, states that with the supervisor's approval employees may make up the missed work time by June 30. For a non - exempt employee under the Fair Labor Standards Act (FLSA), such make up time must not cause the employee to work more than 40 hours in a work week. There are very few opportunities for such leave to be made up without the employee working more than forty hours during a work week, and any additional hours worked would constitute overtime under Federal regulations. In addition, tracking and managing make -up leave for non - exempt employees is extremely cumbersome and difficult. FINANCIAL IMPACT: There will be no financial impact, since this is primarily a language change in the Rules and Regulations. RECOMMENDATION(S): The Manager recommends that the Board approve the resolution regarding the amendment deleting Section 28 -32 (b) (2) from Article IV of the Orange County Code of Ordinances to reflect the change of not allowing employees to use make -up leave when they elect not to report for work, report late or leave early when Administrative Leave has not been declared by the Manager.