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15 <br />Orange County Personnel Rules and Regulations Manual Issue Date: DRAFT <br />Hazardous Weather Plan - Check List of Responsibilities <br />Emergency Services Director: <br />1. Monitor weather <br />2. Notify County Manager of potential hazardous weather <br />3. Provide updates of pending hazardous weather to County Department Directors <br />4. Activate Emergency Operations Plan and Emergency Coordination Center, as necessary <br />County Manager: <br />1. Consult with Emergency Services Director on potential hazardous weather events <br />2. Modify County government office hours as necessitated by hazardous weather <br />3. Notify the Public Affairs Director of any change in normal operating hours <br />Public Affairs Director: <br />1. Record message on the County's main switchboard announcing any closing or delayed <br />openings directed by the Manager <br />2. Provide modified County government operating hours to pre - identified media outlets <br />3. Post modified County government operating hours on social media <br />Human Resources Director: <br />1. Maintain this plan by keeping the official editable electronic copy <br />2. Conduct an annual review with all associated departments and ensure the content is <br />current and valid <br />Department Directors: <br />1. Designate employees as essential or non - essential, notify employees of this status, and <br />review with employees the attendance expectations for those in critical and non- <br />essential positions <br />2. Determine staffing level during any period of hazardous weather <br />3. Insure essential services (telephone and citizen assistance or emergency operations) are <br />provided unless County offices are officially closed <br />4. Call the County's main switchboard in the event of inclement or hazardous weather <br />5. Notify employees according to departmental procedures <br />6. Document leave granted <br />TABLE 1 — Time Delineated Schedule (TDS) for closings <br />'Time, <br />Action <br />0430 <br />Emergency Management Coordinator monitors current weather conditions and coordinates <br />information with the City and County school system representatives <br />0445 <br />Emergency Management Coordinator briefs the Emergency Services Director of any hazardous <br />weather conditions and potential impact to County government operations <br />0500 <br />Emergency Services Director notifies and briefs the County Manager on weather conditions and <br />potential impacts, along with any closure or delayed opening recommendations <br />0515 <br />County Manager contacts the Public Affairs Director and informs the Director of the delayed <br />opening, early closing, or complete closing decision, along with the beginning and ending time of <br />the delay or closure <br />0530 <br />The Public Affairs Director posts the delayed opening, early closing, or complete closing <br />announcement on the Orange County recorded line, all- county email distribution list, social media, <br />and broadcast media outlets <br />