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13 <br />Orange County Personnel Rules and Regulations Manual Issue Date: DRAFT <br />D. Responsibilities of Department Directors: The Department Director is responsible for <br />appropriately staffing their department as necessary during a time of hazardous weather. <br />If County offices remain open, adequate coverage of offices including branch offices <br />must be provided to assure the continuation of essential services. <br />1. The Department Director designates employees as essential during a time of <br />hazardous weather and notifies employees of their status. Examples of essential <br />designations may include employees providing switchboard operations, vehicle <br />maintenance or any emergency assistance. <br />2. When hours of operation are modified, the Department Director is responsible for <br />approving leave time as appropriate when hours of operations are modified. Only <br />the County Manager may grant Administrative Leave. <br />E. Responsibilities of Employees: Employees designated by their Department Director as <br />essential are required to report to work unless an absence was approved by their <br />Department Director. Employees designated as non - essential are not required to report <br />to work. Employees must contact their supervisor if they are unable to report to work <br />because of the weather conditions. Employees are responsible to call (919) 732 -8181 <br />to confirm changes in office hours. <br />F. Administrative Leave with Pay. Administrative Leave with pay is pay to eligible <br />employees when the County Manager has delayed opening, dismissed early or closed <br />County Offices because of hazardous weather conditions. <br />1. Administrative Leave covers only the designated time period which the County <br />Manager has officially closed County offices for hazardous weather. <br />2. Employees who elect to not come to work during adverse weather conditions where <br />the County Manager has not granted administrative leave must take annual leave. <br />G. Eligibility. <br />1. A permanent employee regularly scheduled to work during the designated time <br />period of Administrative Leave by the County Manager is eligible. <br />Example: The County Manager delays the opening of County offices from 8:00 a.m. <br />until 9:00 a.m. Bob Smith is regularly scheduled to start work at 8:00 a.m. Bob <br />receives an hour of Administrative Leave with pay. Bernice Jones is regularly <br />scheduled to start work at 9:00 a.m. Bernice does not receive Administrative Leave <br />with pay. <br />2. A permanent employee not scheduled to work during the designated time period of <br />Administrative Leave by the County Manager is not eligible for Administrative <br />Leave with pay. A permanent employee already scheduled for leave time off is not <br />eligible for Administrative Leave with Pay during the designated time period of <br />Administrative Leave by the County Manager. <br />