Agenda - 11-06-2014 - 5c - Laserfiche WebLink

Browse Search

14 1 540 Laura Nicholson: Is it possible that it was a communication issue, so for example, I knew I was going to be ten 541 minutes late so I emailed Tina but I don't know if she got my email so maybe it's that we need cell phone numbers of 542 staff so that we can call people and say hey, I'm going to be late or this came up or maybe it's just because I'm new. 543 544 Tina Love: One other thing we need is alternative numbers, cell phone numbers for Planning Board. 545 546 Laura Nicholson: So I see it as a communication issue that is holding up the quorum process and if we just over 547 communicate rather than under communicate it will solve itself. 548 549 Perdita Holtz: It really wasn't the issue of someone being ten minutes late and calling. It was people having full 550 calendars and just not making it to the meeting. 551 552 Laura Nicholson: And they don't know that in advance? 553 554 Perdita Holtz: I don't want to speculate on when people know in advance. 555 556 Laura Nicholson: I'm new so I can't comment but to me it seems simple you're supposed to be there, you're there 557 and if you're not you tell somebody. 558 559 Perdita Holtz: That's a wonderful outlook. 560 561 Pete Hallenbeck: Sometimes just the ebb and flow of life just doesn't work out. 562 563 Buddy Hartley: Things come up and when things come up, you contact staff and you let them know, I can't make this 564 meeting for whatever reason. Everyone won't be able to always make meetings and if that happened with 3 or 4 565 people for the same meeting, you might not have a quorum. 566 567 Lisa Stuckey: It's not a regularly scheduled meeting for us, it's an odd meeting and I think that's part of the problem 568 and it's on a Monday instead of Wednesday when we normally meet. Honestly when you're talking about going to 569 more meeting I wonder how many Planning Board members can really go to those neighborhood meetings. 570 571 Perdita Holtz: I'm a little fuzzy on a certain aspect of what you've discussed tonight; I hear that you want to attend 572 the public hearing whether those are quorumed or not quorumed that you want to attend to hear the public. 573 574 Lisa Stuckey: But if they change it and they're doing it six or eight times a year, are we really committed to that? 575 1 would be extremely skeptical. 576 577 Perdita Holtz: That is a question at this time, I don't really think they are going to be changing the frequency but 578 that's just my feeling from what we've heard. 579 580 Bonnie Hammersley: I will support Perdita on that. One of the things we have is for the November 241h quarterly 581 public hearing we don't have any agenda items and so it's difficult to try to justify adding more meetings so right now 1 582 don't see that being the will of the Board to change it. 583 584 Perdita Holtz: I hear that you want to attend the public hearing what I'm fuzzy on is I've also heard that you want to 585 do public meeting where the public can come to the Planning Board meeting and comment beforehand. There would 586 be an official agenda item, we would send out notices to any affected property owners and they could come and talk 587 with you. At that point, would you all make a recommendation at that Planning Board meeting and then attend the 588 public hearing or do you still want to wait to make the recommendation after the public hearing? We're just talking 589 about legislative not quasi - judicial for this. What I am trying to clear on, because I have to write something up for the 590 BOCC, is you want to attend the public hearing and you also want to have a pre- meeting where the public can come 591 and attend. If it involved a piece of property the public is going to get mailed notices and we are going to put notices/ 592 a sign saying come to the Planning Board meeting and let them know what you think. At that meeting will you all 11