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Agenda - 02-05-2008-5a
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Agenda - 02-05-2008-5a
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Last modified
7/27/2009 10:37:34 AM
Creation date
8/28/2008 9:35:53 AM
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BOCC
Date
2/5/2008
Document Type
Agenda
Agenda Item
5a
Document Relationships
Minutes - 20080205
(Linked To)
Path:
\Board of County Commissioners\Minutes - Approved\2000's\2008
RES-2008-012a Community Transportation Program Resolution
(Linked From)
Path:
\Board of County Commissioners\Resolutions\2000-2009\2008
S Grant - NC Community Transportation Program CTP Administrative & Capital Grant Application 2008-2009
(Linked From)
Path:
\Board of County Commissioners\Contracts and Agreements\BOCC Grants\2000 - 2009\2008\2008 Grants
S Grant - NC Department of Transportation FY09-5311 CT Grant Program
(Linked From)
Path:
\Board of County Commissioners\Contracts and Agreements\BOCC Grants\2000 - 2009\2008\2008 Grants
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(1) Contractor's Responsibility to Pay. Upon notification to the Contractor <br />that specific amounts are owed to the State Government, whether for excess payments of <br />State assistance, disallowed costs, or funds recovered from third parties or elsewhere, the <br />Contractor agrees to remit to the Department promptly the amounts owed, including applicable <br />interest and any penalties and administrative charges. <br />(2) Amount of Interest. The Contractor agrees to remit to the Department <br />interest owed as determined. in accordance with N.C.G.S. 147-86.23. <br />e. De-obligation of Funds. The Contractor agrees that the Department may de- <br />obligate unexpended State funds before Project closeout. <br />Section 5. Accountina Records. <br />a. Establishment and Maintenance of Accountina Records. The Contractor <br />shall establish and maintain separate accounts for the public transportation program, either <br />independently or within the existing accounting system. All costs charged to the program shall <br />be in accordance with most current approved Project Budget and shal- be reported to the <br />Department in accordance with UPTAS. <br />b. Documentation of Proiect Costs. All costs charged to the Project, including <br />any approved services performed by the Contractor or others, shall be supported by properly <br />executed payrolls, time records, invoices, contracts, or vouchers evidencing in detail the nature <br />and propriety of the charges, as referenced in 49 C.F.R. 18, the Office of Management and <br />Budget Circulars A-87, "Costs Principles for State, Local, and Indian Tribal Governments" and <br />A-102 "Grants and Cooperative Agreements with State and Local Governments." <br />c. Allowable Costs. Expenditures made by the Contractor shall be reimbursed <br />as allowable costs to the extent they meet all of the requirements set forth below. They must <br />be: <br />(1) Consistent with the Project Description, plans, specifications, and <br />Project Budget and all other provisions of this Agreement; <br />(2) Necessary in order to accomplish the Project; <br />(3) Reasonable in amount for the goods or services purchased; <br />(4) Actual net costs to the Contractor, i.e., the price paid minus any <br />refunds (e.g., refundable sales and use taxes pursuant to N.C.G.S. 105-164.14), rebates, or <br />other items of value received by the Contractor that have the effect of reducing the cost <br />actually incurred; <br />(5) Incurred (and be for work performed) within the period of performance <br />of this Agreement unless specific authorization from the Department to the contrary is <br />received; <br />(6) Satisfactorily documented; <br />(7) Treated uniformly and consistently under accounting principles and <br />procedures approved or prescribed by the Department; and <br />(8) In compliance with U.S. DOT regulations pertaining to allowable costs <br />at 49 C.F.R. § 18.22(b) or 49 C.F.R. § 19.27, which regulations specify the applicability of U.S. <br />Office of Management and Budget (U.S. OMB) circulars and Federal Acquisition Regulation <br />(FAR) provisions are follows: <br />(a1) U.S. OMB Guidance for Grants and Agreements, "Cost <br />Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87)", 2 C.F.R. Part <br />225, applies to Project costs incurred by a Contractor that is a State, local, or Indian tribal <br />government. <br />(b1) U.S. OMB Guidance for Grants and Agreements, "Cost Principles <br />for Educational Institutions (OMB Circular A-21), "2 C.F.R. Part 220, applies to Project costs <br />incurred by a Contractor that is an institution of higher education. <br />NCDOT/PTD/FM <br />Revised 8/4/2008 Page 9 of 28 <br />
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