Minutes 09-11-2014 - Laserfiche WebLink

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Commissioner Pelissier said she likes the matrix, and it defines what is being accomplished. She said timelines sometimes don't work, and if this takes longer than 8 weeks it is fine by her. She just wants to see a really good product. Commissioner Price said she liked the matrix and the outline. She suggested a language edit to include a specific mention of hearing impaired challenged. She also suggested the addition of a County app for phones under the listing of potential tools. Chair Jacobs said he talked with Jeff Thompson about handicapped accommodations in the County buildings, and it got him thinking about how poorly equipped the buildings were for the visually impaired and handicapped. He said a phone app might work to help guide people to the proper offices, and he thinks this technology exists Chair Jacobs said he also agrees that it is important to get this done right, rather than to get it done fast. Commissioner Gordon said the question was whether the Board wants their communication plan to be in a matrix or to have text and then matrixes to flesh it out. Chair Jacobs referred to the outline and said you can follow this framework and then for each messenger you could have a table, or you could do it for the entire item. He said this is up to the group. Commissioner Gordon said it would be a good idea to come back to the Board of Commissioners with some kind of update on November 6th. She said an extension could then be given based on need. She asked if there are any suggestions regarding the role of the PIO. Chair Jacobs said the Board can send comments to Cheryl Young. Bonnie Hammersley said one of the decisions she made was that neither she nor the PIO would be involved in this process since this plan would guide their work. She said she did direct the PIO to assess the needs of individual departments related to communication as things move forward. Commissioner porosin asked if it is true that neither Bonnie Hammersley nor the PIO are participating in this work. Bonnie Hammersley said that is correct. Commissioner porosin said it seems counter intuitive not to have them on this committee. He said these two roles are the hub around which this is going to work, and the plan relies on hierarchal structure. Bonnie Hammersley said she is not participating in the meetings, but she is working closely with Rod Visser and Cheryl Young. She said she and the PIO see this as something that will be a working document and a guide for them. She said this is an opportunity to step back and let the people who need the services communicate what they need. Commissioner porosin said if there was a committee assessing how he would have to do his job, he feels they would need to know how he does it now and what works for him and what does not. Chair Jacobs asked if the group could invite the relevant people to attend a meeting to express their vision. Bonnie Hammersley said yes. Bonnie Hammersley said she has participated in giving some guidance and expectation. Cheryl Young said the County Manager provided a list of what she would like to see in a communications plan. Commissioner Rich said the Manager was asked to fill in a portion of the matrix. She said there is back and forth communication. Commissioner Price referred to the timeline. She asked what procedure or protocol is in place now in terms the chain of command if a crisis should happen.