Minutes 09-11-2014 - Laserfiche WebLink

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3. Analysis of Non-Permanent Employees (Temporary Employees) Brenda Bartholomew said at their June meeting the Board of County Commissioners asked her to look at how the County was employing its temporary employees. She reviewed the following information from the abstract: Section 1: Definition of a Temporary Employee Subject to the provisions of the County Code of Ordinances Section 28-15 (b) a new temporary appointment may be made for up to six months and may be extended for six additional months, not to exceed a total of one year, except as provided in Subsection 28- 15(b)(3). Subsection 28-15(b) (3) states that the County Manager may approve the extension of a temporary appointment beyond one year: • When the employee regularly works 15 hours or less each workweek (as averaged on a monthly basis). In urgent circumstances where additional hours are necessary to continue critical services, the County Manager may approve additional hours in writing. For this purpose, critical services include such services as public safety and top priority goals of the County. • When the employee is working under an established academic internship program or work study program. ATTACHMENT A provides the referenced Ordinance and the Non-Temporary categories. Section 2: Rights of Temporary Employees Under Section 28-36 of the Code of Ordinances, it is the policy of Orange County to provide permanent employees both full-time and part-time (regularly scheduled at least 20 hours each workweek) with group health insurance. Temporary employees are considered non-permanent and are not eligible for health insurance. Section 3: Current Work Assignments of Temporary Employees There are varying uses of temporary employees, summarized as follows: • Employees work a regular work schedule for periods longer than six months to a year • Employees work within the duration of a grant time period • Employees work a defined time period, considered seasonal, may return year after year • Employees work on as needed basis or per diem (called when needed) • Employees are filling a position vacated because an employee is on leave • Employees are filling a need during the time period to process the filling of vacancies • Employees in the Workforce Investment Act (WIA) (DSS youth employment grant) • Employees in the Work First Program, which services parents of children with little or no income The Board of County Commissioners may want to consider implementing a policy that determines the full status of any non-permanent temp employee over a 12 month measurement period as suggested under the affordable care act. There are 22 employees of the 300 temporary employees that worked more than 1,040 hours in FY 2013 - 2014, which represents 7.33% of the temporary population. Five of these temporary employees are County retirees from the BOCC (1), Health (1), Solid Waste (1), and the Sheriff's Office (2). Under the Affordable Care Act (ACA), employers with 50 or more fulltime employees (including full-time equivalents) must offer all employees working an average of 30 hours per week or more in a month a health insurance coverage or pay penalties, effective January 1, 2015.