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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: February 5, 2008 <br />Action Agenda <br />Item No. ?- -q <br />SUBJECT: Authorization to Purchase Office Furniture for Gateway Center <br />DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />INFORMATION CONTACT: <br />Pam Jones, 245-2652 <br />David Cannell 245-2651 <br />PURPOSE: To authorize the Purchasing Director to effect furniture purchases as may be <br />needed at the Gateway Center via State Contract vendor(s). <br />BACKGROUND: The North Carolina State Contract is a method of cooperative purchasing that <br />allows state and local government agencies to purchase many items such as furniture through <br />their competitively bid contracts. These contracts take advantage of volume discounts much <br />greater than a County would experience by bidding individually. <br />As the Board is aware, plans are moving forward to relocate Revenue, Tax, including Land <br />Records/GIS, and the Register of Deeds to the Gateway Center by mid-March 2008. Staff is <br />working with Triangle Office Equipment, Chapel Hill, who is a State contract vendor to determine <br />the type of furnishings needed for each space and the associated cost. Most of the furniture will <br />be ergonomic seating, tables for conference and. work rooms and modular workstations. <br />Modular workstations are identified as the furniture of choice for offices in order to provide <br />efficient use of the space and also will allow flexibility in the event future reconfigurations are <br />need. Much of the furniture currently used by these departments pre-dates the move to the <br />Link Center in 1992. For that reason, with few exceptions, new furniture is recommended for <br />the new location. <br />FINANCIAL IMPACT: The estimated cost of replacing the needed furniture is $200,000 and is <br />funded in the Capital project. <br />RECOMMENDATION(S): The Manager recommends that the Board authorize the Purchasing <br />Director to effect furniture purchases as may be needed at the Gateway Center through a State <br />Contract vendor(s); and authorize the Purchasing Director to execute the needed paperwork.