Agenda - 10-21-2014 - 6a - Laserfiche WebLink

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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 15 Bonnie Hammersley said one of the decisions she made was that neither she nor the PIO would be involved in this process since this plan would guide their work. She said she did direct the PIO to assess the needs of individual departments related to communication as things move forward. Commissioner Dorosin asked if it is true that neither Bonnie Hammersley nor the PIO are participating in this work. Bonnie Hammersley said that is correct. Commissioner Dorosin said it seems counter intuitive not to have them on this committee. He said these two roles are the hub around which this is going to work, and the plan relies on hierarchal structure. Bonnie Hammersley said she is not participating in the meetings, but she is working closely with Rod Visser and Cheryl Young. She said she and the PIO see this as something that will be a working document and a guide for them. She said this is an opportunity to step back and let the people who need the services communicate what they need. Commissioner Dorosin said if there was a committee assessing how he would have to do his job, he feels they would need to know how he does it now and what works for him and what does not. Chair Jacobs asked if the group could invite the relevant people to attend a meeting to express their vision. Bonnie Hammersley said yes. Bonnie Hammersley said she has participated in giving some guidance and expectation. Cheryl Young said the County Manager provided a list of what she would like to see in a communications plan. Commissioner Rich said the Manager was asked to fill in a portion of the matrix. She said there is back and forth communication. Commissioner Price referred to the timeline. She asked what procedure or protocol is in place now in terms the chain of command if a crisis should happen. Bonnie Hammersley said she would be the main contact for any kind of communications in a crisis and she would involve all that need to be involved. She said a plan would be put together to get information out as soon as possible. Commissioner Price asked who she should call in the event of a flood, fire or other emergency. Bonnie Hammersley said she should call the County Manager. She said there is a call tree that she will share with the Commissioners. Commissioner Gordon said there were questions during the flood about whether Chapel Hill or the County was the prime contact. Commissioner Gordon said they were not sure what Bonnie Hammersley asked the PIO to do with the assessment from the departments and how it relates to the work of the group. Bonnie Hammersley said this information will be shared with the group once it is complete. She said a call tree has been put together amongst the towns and the County by the SWAG group and this can be used by anyone. Chair Jacobs asked if it is reasonable to ask the Strategic Communications Group to handle the emergency information first. Bonnie Hammersley said they would be happy to do that. She said she and Jim Groves have been working on a virtual meeting plan that she would be happy to share. She did not realize the Board did not know what would happen in the event of an emergency. Chair Jacobs said he assumes this would include a plan for how to communicate when everyone can't be in one room.