Agenda - 10-21-2014 - 6a - Laserfiche WebLink

Browse Search

14 1 are recorded on a worksheet and edited in a live setting. He said attachments A and B reflect 2 these efforts. He said the team will continue to work on incorporating the Board's priorities as it 3 decided how to flesh out the plan. 4 Rod Visser said the team is also working with a set of elements suggested by the 5 manager. He said the work will be crafted into a narrative form to be reviewed and edited and 6 the recommended plan will be brought back for Board consideration. He said the goal, as 7 articulated by Commissioner Rich, is to emerge with a plan to allow everyone to correctly 8 message the Board of County Commissioners, which will allow the Board to correctly message 9 its citizens. 10 Commissioner Gordon said this started with the outline on page 3, and she would like to 11 know if this is what the Board is interested in covering and if this is organized in the way they 12 would like to see it. She said attachment B shows the approach, and there are worksheets to 13 make them consider all aspects of the plan. She said the last attachment is something she was 14 asked to put together. She wonders if the part that lists the overall goals and role of the Board 15 of County Commissioners would fit into the top category on page 5. 16 Commissioner Gordon said if anyone wants to comment on the roles of the Board of 17 County Commissioners or the manager or the Public Information Officer (PIO) that would be 18 helpful. She said overall she would like to know if the Board feels that this group is going in the 19 right direction. 20 Commissioner Rich said this was purposefully made to be not too detailed, in order to 21 receive feedback from the Board on the direction. She feels that the 8 week timeframe is not 22 sufficient, and she would request more time. 23 Commissioner McKee said this seems is very inclusive in covering the different areas 24 that need to be hit. He agreed that eight weeks is a tight schedule. He said he does not have a 25 problem with the group defining the end point. 26 Commissioner Rich asked Commissioner McKee if he finds the matrix helpful. 27 Commissioner McKee said the committee should use what they are most comfortable 28 with in order to get the result they need. 29 Commissioner Pelissier said she likes the matrix, and it defines what is being 30 accomplished. She said timelines sometimes don't work, and if this takes longer than 8 weeks 31 it is fine by her. She just wants to see a really good product. 32 Commissioner Price said she liked the matrix and the outline. She suggested a 33 language edit to include a specific mention of hearing impaired challenged. She also 34 suggested the addition of a County app for phones under the listing of potential tools. 35 Chair Jacobs said he talked with Jeff Thompson about handicapped accommodations in 36 the County buildings, and it got him thinking about how poorly equipped the buildings were for 37 the visually impaired and handicapped. He said a phone app might work to help guide people 38 to the proper offices, and he thinks this technology exists 39 Chair Jacobs said he also agrees that it is important to get this done right, rather than to 40 get it done fast. 41 Commissioner Gordon said the question was whether the Board wants their 42 communication plan to be in a matrix or to have text and then matrixes to flesh it out. 43 Chair Jacobs referred to the outline and said you can follow this framework and then for 44 each messenger you could have a table, or you could do it for the entire item. He said this is up 45 to the group. 46 Commissioner Gordon said it would be a good idea to come back to the Board of 47 Commissioners with some kind of update on November 6th. She said an extension could then 48 be given based on need. She asked if there are any suggestions regarding the role of the PIO. 49 Chair Jacobs said the Board can send comments to Cheryl Young.