Agenda - 01-15-2008-4r - Laserfiche WebLink

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Orange County Personnel Ordinance Issue Date: January 25, 2006 Therefore, the procedure for maintenance of these records is as follows: -Submit to the Personnel Department, by the second working day of each pay period, a record of all authorized compensatory time. This record must include -purpose of the overtime, number of hours earned, and number of hours taken by each non exempt employee. Forms for recording this time may be secured from the Personnel Department. -Department Heads must assure that the employees are permitted to take the time earned in accordance with this provision. All time off earned, and not taken within the pay period earned will be paid at one and one half times the hourly rate. 3.5.3 Overtime payment shall be made in accordance with the following guidelines: 1. Current time off balance for the department and/or the non-exempt employee indicates that it is unreasonable that time off can be granted in accordance with the Fair Labor Standards Act; 2. Surplus funds must be available in the Personnel Service Account of the department. 3. Department Heads must secure prior approval of the Manager before authorizing non-exempt employees to work on the basis of a cash payment for overtime. 3.6 A record of all overtime work authorized shall be approved by the department head and recorded on the non-exempt employee's time sheet appropriately. The time must be signed by that employee and certified by the department head. Such record must be preserved by the Personnel Department for a period of two complete fiscal years. If the County Manager has granted pay for overtime, a copy of the time sheet should accompany a Personnel Action and Payroll Form in request for payment, to the Personnel Department. 3.7 Time off must be exhausted before annual leave is taken. No non-exempt employee shall be paid for any accrued time off at separation. Article III