Agenda - 01-15-2008-4n - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 15, 2008 Action Agenda Item No. G}- - ~ SUBJECT: Inter-local Agreement with the Town of Chapel Hill Regarding Cost Sharing of GIS Products and Services DEPARTMENT: Land Records/GIS PUBIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Draft of Inter-local Agreement Steve Averett, (919)245-2501 PURPOSE: To approve an inter-local agreement between Orange County and the Town of Chapel Hill for the mutual purpose of obtaining Geographic Information System (GIS) products from the Town's contracted services provider, Sanborn, Inc. BACKGROUND: In order for the County's land records databases to offer the most up-to-date GIS images as possible, it is recommended by the North Carolina Division of Land Records to update orthophotographic databases every four years. This cycle should coincide with the County's reappraisal cycle. Orange County's current database includes images obtained in 2003. The attached interlocal agreement allows for Orange County to partner with the Town of Chapel Hill to update the imagery database again. Carrboro, Hillsborough, UNC-Chapel Hill, OWASA, and Duke Forest have similar agreements with the Town of Chapel Hill. For Orange County, the 2008 deliveries will include countywide 100' scale orthophotography ($67,092); oblique imagery ($36,948); and. digital & printed mosaics of all the orthophotography ($1400) for a total maximum cost to Orange County of $105,440.12. This represents 77.45% of the total cost with the remaining 22.55% ($30,698) to be paid by Chapel Hill and the aforementioned partners. It is likely the costs outlined in the interlocal agreement will decrease because the State of North Carolina has received a USGS grant to offset costs incurred by counties who acquire orthophotography in 2007-2008. The State plans to determine the final award amounts for counties after all projects, statewide; are completed. As a point of reference, grant award amounts over the previous two years have ranged between $8,000 and $39,000 per participating county. The funding arrangement and interlocal agreement are similar to those approved by the Board in 1998 and 2003.