Minutes 09-08-2014 QPH - Laserfiche WebLink

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Adjourn the public hearing until November 6, 2014 in order to receive and accept the Planning Board's recommendation and any submitted written comments, as well as the additional information requested. VOTE: UNANIMOUS Chair Jacobs said when this comes back he would like to see the planning area maps that were used when planning with Hillsborough. Chair Jacobs said, given the possible moves by the state legislature regarding ETJs, he would like to see a report from the planning staff about which areas of the County are ETJs with all four towns that are not jointly planned. 4. Unified Development Ordinance (UDO) Text Amendment -To review government- initiated amendments to the text of the UDO to require that a neighborhood information meeting be held at least 30 days prior to the public hearing regarding applications for a Class A or Class B Special Use Permit. Michael Harvey said the next item on the agenda starts on page 61. He referred to the paper copies of two emails, as well as the three attachments in the abstract. He reviewed the background information and said at the May 27 Public Hearing, concerns were expressed by the Board that neighborhood meetings were not required for special use permits. He said staff noted that neighborhood meetings are currently required for all major subdivisions, conditional use and rezoning applications, as well as those individual land uses categorized as government uses. He said a neighborhood meeting is an opportunity for surrounding property owners to receive a presentation from the applicant providing a synopsis of the proposed project, as well to ask questions. Michael Harvey said staff keeps a record of this meeting, which is provided to the applicant, as well the Planning Board and the County Commissioners. He said this amendment proposes this same process be required for all special use permits, both Class A and Class B. He said staff is proposing this meeting should occur 30 days prior to a public hearing, and notifications would go our 15 days prior to that. Michael Harvey said staff has been coordinating this with the County Attorney's Office, and there have been some proposed language/word choice changes that will be made. He said staff will also incorporate comments from this evening Commissioner Pelissier asked how staff picked the timeframe of 30 days. Michael Harvey said 30 days was chosen because that is what is required for major subdivisions and government uses. He said conditional zoning requests only require 2 weeks, as these are a legislative decision and they are less complex. Commissioner Price asked if there are any guidelines about the location and the hours for these meetings. Michael Harvey said these meetings are typically held during the day, because that is when staff and the applicant can attend. He said he is aware of the concern that these may need to be held at an appropriate hour to guarantee mass attendance, but these will have to be coordinated with when the applicant can be available. Commissioner Price said that would be her concern. She suggested a set of guidelines within the department. Commissioner Rich said she has some concerns about the 30 day notice. She wonders if there is another way to let the neighbors know what is going on. Michael Harvey referred to page 80 and the typical timeline for the submittal of a special use permit applications. He said applications for a Class A special use permit are submitted 60 days prior to a public hearing. He said the timeline that has to be followed means that a