Minutes 05-15-2014 - Laserfiche WebLink

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Chair Jacobs said there was a discussion of the bond, regarding whether some of the construction projects might be accelerated. He said Clarence Grier was encouraged to think about whether the first $100 million would be sufficient, and to see if there was more capacity within the debt to go above this. Commissioner McKee said he would like to see a survey done in the rural areas to see how many roll carts are actually going to be needed. Michael Talbert said that survey will be done before the roll carts are ordered. Commissioner McKee said there were some leakage and flooding issues today in one of the schools. He is not sure how much sense it makes to spend $750,000 on planning for future schools when there are major issues with the existing schools. Paul Laughton said everything he presented were scenarios, and nothing has been replaced. He welcomes direction from the Board. Chair Jacobs said the default proposal and direction is based on what the Board said in the discussions tonight. 5. Next Steps - Strateqic Communications Plan Rod Visser thanked the Board of County Commissioners for their cooperation. He said there seems to be a lot of consensus on fleshing out a full blown strategic communications plan, and that the Commissioners see the importance of a role for the Board in the development and oversight of this plan. Chair Jacobs asked for an update on where things are in the process and where to go next. Rod Visser said the outline on April 8th discussed a three phase approach. He said the first phase occurred up to the April 8th work session and focused on public outreach. He said phase 2 has just been completed, which involved interviews with Commissioners, managers and staff inembers. He said he has provided a report on this and the degree to which there is consensus on specific issues. He said the third phase, as envisioned by the manager, would be to proceed with fleshing out a full strategic plan and a strategic communications team. He said this would include a role for the Board and the departments already involved in the process. He said there was consensus that the team should involve some additional departments that have related needs and capabilities. Rod Visser said this is at a point for the Board to consider whether it makes sense to proceed formally with a strategic communication plan, and exactly what role the Board of County Commissioners would play in this. He said there was discussion of having two Board of County Commissioners members involved in the team and with oversight. Michael Talbert said there was an abbreviated discussion at the last meeting too. He is not sure there has been adequate opportunity to discuss this issue to move forward. He said it would be hard to add this to the upcoming work sessions, but it should not be the last item. Commissioner Pelissier said she feels like the information provided from the interviews is enough to say this should go forward to develop a plan. She suggested appointing two Commissioners, together with the department heads to come up with a plan. She said there was a lot of agreement about the original goals. She is ready to move forward. Commissioner Price agreed with Commissioner Pelissier. Commissioner Gordon said she would like to move forward with a plan. She suggested the development of a charge. She suggested that they let staff start working on it to be presented in the fall. She said the Board needs to decide its role. Commissioner Gordon referred to her memo regarding language in County documents and asked the Commissioners to look it over.