Agenda - 10-07-2014 - 6a - Laserfiche WebLink

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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 14 Dwane Brinson said there are 39 full time employees in the tax office, so that would leave about 35 in Hillsborough and 4 in Chapel Hill. Commissioner Gordon referred to the 3 employees, plus one floater supervisor in Chapel Hill and asked if this meant there will be no new employees. Dwane Brinson said yes. He said the only bottleneck in the Hillsborough tax office is the collections areas. He said the ability to explain things in person will make things much more efficient. Commissioner Gordon asked for more of a ballpark cost on the rental. Dwane Brinson said they do not know the dimensions yet. Chair Jacobs said this will all be included in the decision item. Commissioner Gordon asked if there is room in Town Hall for this. Dwane Brinson said yes. He said there was not space in the old building, but there is room in the newly renovated area of Town Hall. Commissioner Price said this is a great idea but she has concern about the parking. Ken Pennoyer said parking has been problematic at Town Hall, but more spaces have now been designated for customers. He said staff may have to come up with alternative options for employees, such as parking at the Wallace Deck. He said the parking for customers is free now, and it will continue to be in the future. Dwane Brinson said this office is located on the bus route, and this is great for customers. Commissioner Rich said this is a great idea. She asked if the equipment in Hillsborough will be moved or if it will need to be duplicated. Dwane Brinson said since these positions will be transferring from Chapel Hill, he assumes there may be some potential to move resources. Commissioner Rich said the idea of having a tax office where you live is a great one. Chair Jacobs is supportive of this idea, but he knows there have been problems in the past with adequate supervision of satellite offices. He hopes the supervisor will keep this in mind. Chair Jacobs said a value can't really be placed on convenience, but it may be useful to have some way to track the increased in efficiency in tax collections. He said this would show that there is sufficient return on the investment. Dwane Brinson said staff will come up with some measures to show progress. He said this could be tracking the increase in listing forms and tax assistance applications. Michael Talbert said customer service is the main benefit. He is not sure there will be any increase in revenue, as there is already a very high collection rate, and there is no new collection service being added. Michael Talbert said they will proceed. 4. Continuation of Review and Discussion of the Manager's Recommended FY 2014 - 19 Capital Investment Plan (CIP) Paul Laughton said tonight's item is to provide follow up information from the April 10th CIP meeting. He went through the hand outs included in the packets. He said Attachment A is a discussion of the Blackwood Farm Park. He said the original CIP included an agricultural center and a parks operations base for a total of $6 million. He noted that all changes in the documents are shown in yellow. He said this attachment shows the agricultural center was taken out, and only a permanent parks operation base is included, for a new total of $1.2 million. He referred to a site plan that is also included and he reviewed the different components of the layout.