Agenda - 09-04-2014 - 6l - Laserfiche WebLink

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I Staff recommends the following amendments for the Board's consideration to incorporate the new Whitted Meeting Facilities: 1. Allow the main meeting room (room 230), and the multi - purpose rooms (rooms 220, 240, and 250) to be incorporated as and governed by the following use availability codes: a. Use code 1 — County Departments, Affiliates, and Non - Affiliates for public purposes; b. Use code 5 — County Departments, Affiliates, and Non - Affiliates for social and recreational uses for public purpose events; c. Use code 6 - Social /recreational purposes by private parties for events not meeting the public purpose definition. This use code covers reservations by non - County affiliated groups for non - public purpose events (such as wedding receptions, birthday parties, anniversary parties, etc.). 2. Allow rooms 230 (main meeting room) and the multi- purpose rooms (rooms 220, 240, and 250) to be available after normal business hours for non - County use and follow the amended Section 10.1 of the Policy. 3. Allow the existing Policy rules and procedures (reservations, special requirements, fees, deposits, and use conditions) to be applied to the Whitted Meeting Facilities. Asset Management Services will manage the reservations for the Whitted Meeting Facilities. This policy is recommended for implementation immediately upon approval in order that staff can accommodate current and future requests for the facilities. The overall Facilities Use Policy is being reviewed as part of the Space Study Work Group's scope. Updates to the Policy may be recommended to the Board for consideration in March 2015. FINANCIAL IMPACT: Should the Board approve this or other Policy amendments with regard to the Whitted Meeting Facilities, additional fee revenue will be projected and will be included within Budget Amendment #1. This Budget Amendment is scheduled to be presented to the Board during its September 16, 2014 regular meeting.