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12 <br />8.1.4 Fees shall be waived for small groups, as defined in Section 2.8, who utilize <br />conference or classroom facilities to hold meetings during the facilities' <br />normal business hours, for a maximum of 2 hours no more than one time <br />each month, subject to availability of the space. Reservations are <br />subordinate to County programs. Fees may be charged to small groups as <br />provided in Sections 6.0 and 8.3. <br />8.1.5 Depending on the activity type and time of use, the user may be responsible <br />for hiring and paying off -duty law enforcement officers, emergency services <br />personnel, or on -site personnel required as a condition of scheduling the <br />event. Usage of the courthouse facility will require a deputy sheriff for which <br />a fee may be required. <br />8.2 Deposit. A deposit may be required for use of and damage to the facility as <br />provided in the fee schedule, considered by County Commissioners annually <br />during the budget process. <br />8.2.1 The deposit may include an administration fee, which shall be subject to <br />review by the Board of Commissioners annually. <br />8.2.2 Deposits are payable when the reservation is made. <br />8.2.3 Deposit Refunds. Deposit will be refunded within thirty days following <br />the event. Deposits are refunded in full, minus any fees or damage <br />replacement costs as provided in subsection 8.3 of this policy. <br />8.2.4 Cancellations. If a cancellation is made in accordance with the <br />reservation and cancellation procedures governing this policy, (see <br />Procedures Governing Operation of Orange County Facilities, <br />Reservation and Cancellation Procedures) the deposit shall be returned <br />as provided in the Reservation and Cancellation Procedures. <br />8.3 Damages. Users are responsible for any breakage, loss or damage except for <br />normal wear and tear including, but not limited to: furnishings and equipment, <br />damage to walls, doors, marker boards or other meeting room amenities; picnic <br />tables, grills, basketball goals or other park amenities; and shall bear the full <br />replacement cost for such breakage, loss or damage. <br />8.3.1 Unless otherwise directed the facility must be placed back in the <br />condition it was prior to use by the user. <br />8.3.2 Any replacement costs for damages will be assessed to the user, or will <br />be deducted from deposits that may be on account with the County prior <br />to returning any it to the user. <br />8.3.3 Any clean -up fees will be assessed to the user, or will be deducted from <br />the deposits that may be on account with the County. <br />9.0 Use Conditions <br />9.1 Safety. Individuals or groups must take all necessary precautions to ensure the <br />safety and well -being of all activity participants. <br />Orange County Facilities Use Policy Proposed Amendment September 4, 2014 <br />Page 8 of 17 <br />