Agenda - 09-04-2014 - 6l - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 4, 2014 Action Agenda Item No. 6 -1 SUBJECT: Facilities Use Policy Amendment for Inclusion of Whitted Meeting Facilities DEPARTMENT: Asset Management Services, PUBLIC HEARING: (Y /N) No County Attorney ATTACHMENT(S): INFORMATION CONTACT: 1) Facilities Illustration Jeff Thompson, (919) 245 -2658 2) Orange County Facilities Use Policy Annette Moore, (919) 245 -2317 — Proposed Amendment 9/4/14 Alan Dorman, (919) 245 -2627 PURPOSE: To consider amending the County's Facilities Use Policy to recognize and govern the new Whitted Meeting Facilities. BACKGROUND: On May 17, 2011 the Board of County Commissioners approved the County Facilities Use Policy. The Policy resulted from the Board's November 2010 review of the 1999 policy, Board comment, and collaboration within an inter - departmental work group consisting of representatives of the following departments: Aging, Animal Services, Asset Management Services, Board of Commissioners' Office, County Manager's Office, County Attorney's Office, Financial Services, Library, Environment, Agriculture, Parks and Recreation (DEAPR), and Solid Waste. The new Whitted Meeting Facilities consist of room 230 (the large meeting room), room 235 (the Commissioner conference room), multi - purpose rooms 220, 240, and 250, and the storage room 210 adjacent to the freight elevator. Attachment 1, "Facilities Illustration ", highlights these areas. All of the facilities are located on the 2"d floor of the Whitted "A" Building. The entire facility less the storage room 210 and the Commissioner conference room 235 will be open and accessible during the normal business day between 8:00 a.m. and 5:00 p.m. Attachment 2, "Orange County Facilities Use Policy Proposed Amendment 9/4/14 ", highlights the amendments relating to the Whitted Meeting Facilities in section 10.1 of the policy.